Record a Vendor Rebate

From time to time a rebate may be received from a supplier, either as a credit against the vendor account to apply to outstanding invoices or as a payment into the bank account.

Decide how to account for the rebate – as a credit against a 5-XXXX Cost of Goods account in the general ledger or as income reported against a 4-XXXX Income general ledger account. This decision will also affect how the rebates are reported in GST sessions (the BAS).

Recording vendor rebates as income reported against a gl account

On the ribbon, go to Tools > Setups > Accounting > Stock GL Group and add a Stock GL Group, type non depleting, journal, and select the Rebate general ledger account in both fields, then click Save.

Add a stock record for Vendor Rebates, ensuring to select type Non Depleting.

Add a job and invoice the supplier for the rebate. Enter the payment as normal.

Recording vendor rebates as a credit to cogs

If vendor rebates are to be reported as a credit in the 5-XXXX COGS area of the general ledger to reduce the overall cost of sales, add a negative expense order to the vendor and select the required 5-XXXX account (Purchases > Add Purchase > Type – Expense and make negative by putting a minus sign (-) before the amount).

Add a new general ledger account, eg. 5-XXX Vendor Rebates, make it an expense order account, and set a default tax code of G.

Recording vendor rebates as income

If vendor rebates are to be reported as income against a 4-XXXX Income general ledger account, invoice the supplier for the rebate so it reports as a sale, and therefore income. Add journal stock pointing to an income account (add a new income account and Journal Stock GL Group for this purpose if necessary).

Edit the cardfile, and make the vendor a customer as well as a vendor. Add a job and invoice them for the value of the rebate. Then edit the debtor account and add a Creditors Contra to pay the invoice, and move the value to the creditor account where it will appear as a credit to apply to invoices.

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