Record a Vendor Rebate

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From time to time a rebate may be received from a supplier, either as a credit against the vendor account to apply to outstanding invoices or as a payment into the bank account.

 

Decide how to account for the rebate – as a credit against a 5-XXXX Cost of Goods account in the general ledger or as income reported against a 4-XXXX Income general ledger account. This decision will also affect how the rebates are reported in GST sessions (the BAS).

 

Recording vendor rebates as income reported against a gl account

On the ribbon, go to Tools > Setups > Accounting > Stock GL Group and add a Stock GL Group, type non depleting, journal, and select the Rebate general ledger account in both fields, then click Save.

 

rebate accounts

 

Add a stock record for Vendor Rebates, ensuring to select type Non Depleting.

 

rebate stock

 

Add a job and invoice the supplier for the rebate. Enter the payment as normal.

 

Info

This may need to be discussed with the company's accountant, or refer to the previous system to see how vendor rebates were recorded in the past.

 

Recording vendor rebates as a credit to cogs

If vendor rebates are to be reported as a credit in the 5-XXXX COGS area of the general ledger to reduce the overall cost of sales, add a negative expense order to the vendor and select the required 5-XXXX account (Purchases > Add Purchase > Type – Expense and make negative by putting a minus sign (-) before the amount).

 

Info

Add a new general ledger account, eg. 5-XXX Vendor Rebates, make it an expense order account, and set a default tax code of G.

 

Vendor Rebate GL add

 

Vendor Rebate GL showing

 

Recording vendor rebates as income

If vendor rebates are to be reported as income against a 4-XXXX Income general ledger account, invoice the supplier for the rebate so it reports as a sale, and therefore income. Add journal stock pointing to an income account (add a new income account and Journal Stock GL Group for this purpose if necessary).

 

Edit the cardfile, and make the vendor a customer as well as a vendor. Add a job and invoice them for the value of the rebate. Then edit the debtor account and add a Creditors Contra to pay the invoice, and move the value to the creditor account where it will appear as a credit to apply to invoices.

 

vendor rebate

 

Tip

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