Bank Feeds

Bank feeds can be brought in to Jim2 to speed up the bank reconciliation process. Jim2 has the ability to filter transactions by merchant in settlements, can show the total for matched transactions and you can also unmatch a cardfile from a bank feed record.

Amex for Business	CBA (Netbank)
ANZ	Greater Bank
ANZ (NZ)	Heritage Bank
ANZ Global Transactive	HSBC
ANZ Global Transactive 2	Kiwibank
ASB	Macquarie Bank
ASB Fastnet	Melbourne Bank
ASB Fastnet Visa	NAB Connect (Minimal and With Header)
Bank of New Zealand	NAB Transactions
Bank of South Pacific	Qld Country Credit Union
BankSA	St George
Bankwest	Suncorp
Bendigo Bank – Extended CSV format	Westpac Live
BOQ	Westpac Connect
CBA (COMM BIZ)	Virgin Money VISA
CBA Mastercard

If your bank is not listed, please contact support@happen.biz to arrange to set it up.

When importing bank transaction files into Jim2, it’s important to ensure the file is not altered by external programs (such as Microsoft Excel), as this can affect the date formatting and result in import errors.

If the .csv file is opened and saved in Excel before importing into Jim2, Excel may automatically change the date format. This can lead to errors during the bank feed import process.

To avoid formatting issues:

▪Do not open the .csv file in Excel before importing.

▪Instead, export the file from the bank and import it directly into Jim2.

Jim2 transaction matches to imported transactions as follows:

▪Auto matching will match by card code, invoice and payment number first.

▪Then by amount.

▪If it cannot match by card code, then by amount, only if there is a record with that amount.

▪The date needs to be plus/minus 4 days from the bank statement date

You can also partially allocate a payment, and the remainder will be saved as a credit/prepayment on the debtor.

A payment can be entered, but not allocated to an invoice at all. This will be entered as a prepayment on the debtor account.

Go to Accounts > General Ledger and edit the bank account. Select the Transaction Import Bank name from the drop down – this will pick up the mapping for the feeds.

On the ribbon go to Tools > Options > Accounts > Bank Feeds and select the Default Payment Types, and whether you would like Jim2 to automatch records after importing the file.

You then need to export your bank feeds from your bank as a CSV file. The resulting file would look something like this image, having the first line as headings line, then entries following that. Any blank or additional lines will need to be removed.

Go to Accounts > Banking > Bank Feeds.

Select the bank account, then click Import and locate the CSV file for importing. The Bank Transactions area will populate with the transactions. The Jim2 Transactions area will display transactions in Jim2 that have not yet been matched.

Red text has two meanings.

▪When Show Processed is ticked it will mean these have been processed.

▪When Show Ignored is ticked it will mean these have been ignored.

▪Green background means Jim2 has found a match against the transaction. This indicates that a partial or full match has been found either based on cardfile, invoice number or amount.

▪White background means no cardfile found.

▪Blue background in Matched Transactions means that Jim2 has auto-matched the transaction. You will still need to confirm these matches are correct.

There is also the option to click the Auto Match icon to automatically match records after importing the bank feed.

Select a line in Bank Transactions, then find the correct line in Jim2 Transactions, click Match and it will appear in the Matched Transactions in the lower part of the screen. If there is no matching transaction in the Jim2 Transactions area, you will need to either create it or ignore it if you are not able to identify the exact details of the transaction. You will need to create the debtor payment which takes you to the debtor record in edit mode, with the payment already applied to the matched invoice(s), to complete the process.

If you have made any errors, you can click Unmatch, which will remove the matched transaction, or Unmatch All to remove all the transactions from the Matched Transactions area, so you can start again.

If creating a creditor payment, Jim2 will take you to the Creditor screen to complete the entry.

If the transaction is a receipt and Jim2 is able to match it to an outstanding debtor invoice or debtor record by card code or name, the transaction will have a green background

When entering a debtor payment, Jim2 will take you to the Debtor screen to make the entry.

The Create button is used for creating transactions not already entered in Jim2. This includes bank fees, interest received or charged, bank transfers, and general journals. When selecting a payment/deposit into the bank account, the following is available from the Create button:

Selection

Explanation

Debtors/Creditors Payment

If the background of the field is green, this will pop up a Create Debtors Payment screen listing all unpaid invoices/active jobs. From here, it is possible to find a match (or a number of matches) for the amount against a card code by placing a tick in the box beside the payment.

Note: You cannot match payments to different card codes. You will receive a warning if you try.

Bank Interest

Bank interest can be added here on the fly. Click on the transaction, then click the Create button to bring up the information. Select the correct income account – the amount will already be populated.

Bank Transfer

This allows transfer from another bank account.

Note: This will create a general journal (not a cheque book entry). Ensure you select the correct GST type and that it is also correct in the grid, then change the status to FINISH.

Deposit

This will bring up the Adding Deposit screen to enter as a deposit. The amount will already be populated.

General Journal

This will bring up the Adding General Journal screen to enter as a general journal. The amount will already be populated.

Field

Explanation

Import

After selecting the bank account, click Import to import the bank feeds .CSV file.

Auto Match

Click this for Jim2 to automatically match bank feed information to Jim2 cardfiles, if found.

Account

Select the bank account required.

Bank Transactions

You can enter specific dates here, if required.

Jim2 Transactions

You can enter specific dates here, if required.

Match

This button can be used to match Jim2 transactions with bank transactions line by line. Once matched, they will appear in the Matched Transactions area at the bottom of the screen.

Create

This button acts in different ways, depending on what is selected in the bank screen.

Ignore

Click this to ignore entries within the bank feed. If transactions have been entered and ticked as reconciled in the bank reconciliation, tick ignore for any that show in bank feeds.

Note: There is currently no way to delete ignored transactions directly. However, you can un-ignore a transaction, then click Delete All to remove it.

Show Ignored

Tick to show ignored entries.

Match Difference

This will show the difference between the bank feeds and Jim2 transactions. To be able to reconcile, this figure must be zero.

Delete All

This will delete all transactions within the Bank Transactions section.

Matched Transactions

This will display all matched transactions from the above two fields.

Unmatch

Select a line and click Unmatch to remove it from the Matched Transactions grid.

Unmatch All

This will unmatch all transactions and remove them from the Matched Transactions grid.

Open Bank Reconciliation after confirming

Ticked will bring up the Bank Reconciliation screen (with all entries ticked in the Reconcile column, ready to reconcile) and show all once Confirm Matches has been clicked.

Confirm Matches

This will confirm matched transactions and, if Open Bank Reconciliation after confirming is ticked, the Bank Reconciliation screen will open with all transactions ticked ready to reconcile.