Create an Electronic Payments Session

Process payments in the normal way via Creditors (or enter expense cheques directly from the cheque book) using payment types that are flagged as Electronic Payments in Payment Type setups.

When payments have been completed and are ready for creating an export file, go to Accounts > Electronic Payments on the ribbon.

A list will display showing all the electronic payments which have not been exported:

The Bank Processing Date entered in Jim2 should mirror the date you plan to process the payment in the online banking portal. This will ensure the payment is processed by the bank on the correct date.

Note: If the bank account chosen in the header has any incorrect information, there will be a message within the header in red advising of this. If any rows within the grid are red, this indicates that the information on the vendor cardfile is incorrect and will require attention.

The New? indicator column sets the N flag in the ABA file if the BSB/Account # combination has not previously been used in an ABA file, ie. look at all previous banking sessions to see if the BSB/Account has been used already.

You can unallocate and reverse electronic payments via a creditor record if required. This will then no longer show up in Electronic Payments.

To create the direct entry ABA file, tick the payments required, then click Create Bank File at the bottom of the screen.

Lodgement reference numbers can be edited/added when creating ABA files. The payment session will use this lodgement reference. If no Lodgement reference number is found, the purchase order number will be used.

Remittance advices cannot be instigated from the ABA file. At the point of making individual payments via Creditors, you can send a remittance advice indicating which invoices are being paid.

If any bank files are incorrect when lodging the ABA File, you can correct these on the vendor cardfile, then go into Electronic Payments and select the correct Export#. Click Refresh in the ribbon to have the details update, then recreate the bank file.

Double click on the ABA file and it will open in Notepad. Once open, print a copy for recording purposes.

Note: It is not recommended to make any changes to the ABA file within Notepad, as this will then mean that the file no longer matches what is in Jim2.

Each bank website or electronic interface has different methods by which to import an ABA file. Please check with the bank before attempting import.

You can issue bulk remittance advices via a filtered Cheque Book list (select the name you set up for ABA files in the Payment By field.

If there is any problem (ie. incorrect account) when creating an electronic payment session, select that session and delete it.

If a payment session has been deleted after uploading the ABA file, this will need to be reflected in Jim2.

If bank details are changed, ie. switching banks, these changes will flow through to previous electronic banking sessions.

If you wish to remove a payment from an electronic payment session, you can create a Dummy Electronic Payment Bank File:

1.Click Edit.

2.Tick Export to select the transaction you wish to remove..

Ensure that there are Bank Account details entered on the Cardfile.

3.Click Create Bank File.

Delete the resulting bank file to ensure it is not imported into the bank.

Some banks let you choose whether to show the ABA payment as a single bank statement line, or as separate lines for each payee. You can look for this option in your online banking.