Name and Email Address
If it is not required to have an email address available for staff to select when sending emails, so leave the email address blank. If left blank, enter the email address in Mailbox where the emails are to be retrieved from, ie. sales@democompany.com. If emails are to go out as support@democompany.com, but they are forwarded by email servers to a mailbox of support@democompany.com, set the email address and Mailbox to support@democompany.com.
▪Tenant – Enter the Directory (tenant) ID from above.
▪Client – Enter the Application (client) ID from above.
▪Pwd – Enter the Secret from step 6 above.
▪Mailbox – Enter the email address where the emails are to be retrieved from.
▪After Processing – Choose an action to take:
–Move To processed folder – After the email is downloaded it is moved to the nominated folder in Office 365.
–Delete – After the email is downloaded, it is deleted from the mailbox.
–Do nothing – Email is left in mailbox (the last checked date is used to determine which emails to download).
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This is not recommended.
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▪Move To – it is recommended to create a folder such as DownloadedtoJim and have emails moved here.
▪Last Checked – This is the last date and time Jim2 checked for emails (as long as None is not selected above).
▪Server – Enter the email server here
▪User – Enter the email address here
▪Pwd – enter the password for the email address.
▪Select SSL.
Once set up, click Test to ensure everything is correct.
To avoid interruption to incoming email reception:
▪A new Client Secret will need to be created before the expiry 24 months (2 years).
▪Each mailbox in Jim2 must be updated with the new Client Secret (password).
Limiting access to specific Exchange Online mailboxes
Administrators who want to limit access to specific mailboxes can create an Application Access Policy for the Jim2 App Registration.
Please refer to the Microsoft documentation:
Limiting application permissions to specific Exchange Online mailboxes – Microsoft Graph | Microsoft Docs: https://docs.microsoft.com/en-us/graph/auth-limit-mailbox-access (copy and paste into a browser).
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