Creditors Payments Tab

From the Payments tab, which invoice(s) a payment was applied to can be seen, along with the date the payment was applied.

The date a payment was applied may be different to the actual payment date.

This is important as it can impact on the Aged Payables report (accessible from within a Creditors list). For example, a payment has been made but not applied to the invoices, therefore on the reports the invoices will show as owing and perhaps overdue, however there will be a credit showing in the month for the amount of that payment.

The default view shows only unallocated payments and/or credits (eg. returns or contras).

To view all payments and credits go to the Payments tab and tick Include fully allocated Payments. Filter the view by clicking Change Filter and selecting criteria as required.

Note: The From# field only relates to central billing.

Clicking the to the left of a payment that has been applied to invoices, will show details of the invoices, and the date the payment was applied to those invoices. In the expanded view below, there are two dates. The first is the date of the credit, which is the actual payment. The second is the date the payment was applied to the invoices, which may or may not be a different date.

This will provide a payment history for that creditor showing:

Field	Explanation	Note
Pay#	Payment number.	This number is automatically generated by Jim2 when a payment is entered.
Document#	Either purchase order number or return to vendor number.
Date	Date of payment entry.
Type	Type of entry: credit, payment, prepayment, refund, etc.
Payment By	Type of payment: cash, cheque, etc.
Amount	The amount of the entry.
Amount Bal.	The amount remaining on that payment to be allocated.
Comment	Any comments attached to that entry.	Note: Comments in the payments grid below are populated here by entry into this field. The field in the payments grid is not editable.

The following options are also available:

Unallocating, reversing and deleting are all controlled by security.

Right click options

Right Click Option Function View Transaction Journal View the highlighted in the Transaction Journal. Expand/Collapse Expand will show entries below the line, collapse will hide them. Export Data Export data to a spreadsheet. Print Prints everything within the grid. Print Preview Preview how the list will be printed. Within this area you can change the orientation of the page. For instance, if there are more columns than will fit on a portrait page, change it to landscape. Copy Copy the highlighted cell. Copy Row Copy the entire highlighted row. Copy All Copy all, which can then be pasted into a spreadsheet

Further information

Central Billing in Creditors

Creditors Adjustments Up and Down

Creditors Allocate Payments Grid

Creditor Form

Creditors List

Creditors Documents Tab

Creditors Notes Tab

Creditors Opening Balances

Creditors Reports

Creditors How To