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Jim2® Business Engine Help File

Navigation: Advanced Warehouse Management > Setup

Allocate Stock to Bins

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During the initial setup, stock codes are allocated to bins and the existing stock is transferred into these bins in one process called Stock Transfer – Warehouse Setup.



Depending on the number of stock codes and the warehouse layout, this can be a daunting task that needs some thought and concentration. You would be well advised to draw up a planogram (or mud map) so as to have a clear concept of stock locations before attempting this phase of the implementation. The planogram is a map of the warehouse, showing the stock code(s) stored in each bin.


This process involves 3 steps:

1.Add a Stock Transfer

On the ribbon go to Stock > Stock Transfer > Add.

allocate to bins


Once you have allocated stock to bins, within Warehouse Management you will now see a small red or blue square in the top right corner of the Bin, denoting that this is Primary Bin.


primary bin

Change the Type to Warehouse Setup – this is critical as it changes both the screen layout and the process. Type Warehouse Setup is only used for the initial combined stock allocation to bins and transfer. It assumes that all stock is currently not allocated to bins, and is therefore treated as though it is sitting on the floor. Notice also that the From Location and To Location are the same, as this is an internal transfer moving stock from the floor to specified bins.

The process is to allocate the stock codes to bins (in the example Primary 1, Primary 2 and Bulk) and make the initial transfer of current stock on hand to these bins in one process.


Give some thought to how this will be accomplished. In the example above, lines 1, 2 and 3 represent the same stock code (CARTON) with current stock on hand of 50 being distributed to 3 bins, ie. progressively working through a particular selection of stock and allocating the total stock on hand to all bin types. Depending on operational requirements, it may be more beneficial to work through a single bin type at a time. There is no single right or wrong way – what is important is that there is a clearly defined process that ensures nothing is omitted or duplicated.

Save the Stock Transfer.

Unlike routine stock transfers, these warehouse setup transfers tend to be large and complex. It may be useful to print a copy of the stock transfer and carefully check the details of bin allocation and quantity being transferred to each before proceeding to pick the stock.

At an existing site that already uses bins, where warehousing is being initiated for the first time, the above process will be a little different in that physical stock will not be picked from the floor and packed in bins. Instead, it is more probable that the stock will be transferred from one bin to another bin.

3.Pack the Stock

The final stage is to tell Jim2 that the process has been completed and that all stock is now in the correct bins.

Edit the Stock Transfer and change the Status to Finish. This will change the Mode to Packed.

4.Check the Results

View the individual stock – this can be done by right clicking on the stock code from within the transfer, or going to Stock > View/Edit Stock.

stock picked



See Also:

Bin Terminology

Stock Bins

Stock Setup

Stock Procurement

Warehouse Management