Jim2® Business Engine Help File

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Navigation: Jim2 Functions > Accounts > Debtors

Debtor Form

The debtor form contains several areas which display a customer's information and transactions, including a column showing which banking session the banked payment relates to (from the Payments tab in the footer).

The top green section of the debtor form displays the customer's information, and is used to record a transaction.

Hyperlinked fields

Some fields provide hyperlink access to view associated information. Hovering the cursor over the wording to the left of the field will display the label name in blue if it is hyperlinked. Click on the label and choose the option to view. Card Code – will open the cardfile of the code entered here.

Field

Explanation/Notes

Card Code

The customer's card code. The customer's name and address will be displayed under the Card Code field. Hover over Card Code and it will become a hyperlink which will open the cardfile of the entry here.

Date

The date of the entry. The default is today's date (displayed in black text). This date can be changed, in which case it will be displayed in red text.

Note: Once a different date has been entered for the day, the same date will appear each time when entering further transactions, however this can be changed.

Type

The type of entry – payment, prepayment, refund, bad debt, discount, account fee, debtors adjustment up or down and creditors contra.

Note: When entering a prepayment, a Job field will appear so you can choose the job to allocate the prepayment to:

Payment By

Payment type – cash, cheque, etc. This field is only displayed when the transaction type is Payment, Prepayment or Refund.

Note: Once a Payment By type has been selected for the day, the same type will appear each time when entering further transactions, however this can be changed.

GL Acc.

Select the general ledger bank account for this transaction.

Cheque No

This field is only displayed/used when the transaction type is Refund. It shows the next available cheque number, depending on the general ledger bank account.

Amount

The amount of the transaction.

Tax

This field only appears when entering a debtors adjustment up or down. Use the dropdown list to select the appropriate tax code.

Comment

Enter a comment for the transaction. Note that some transactions (ie. debtor/creditor adjustments) require entry of a comment.

The top, right-hand side of the form is the Balances section.

Field	Explanation/Notes
Follow Up	This field is normally blank, however if a note or comment was recorded for this customer it will appear here in black text. If that was not followed up by its due date, the date shown will be coloured red. Click the ellipsis [...] on the right of the field to add a note.
Credit Limit $	The credit limit for this customer as set up in their cardfile.
Amount Overdue	The total of any invoices which were not paid within the period set by terms in the customer's cardfile.
Amount Owed $	The total amount owing on this customer's account, current and overdue, before any credits.
Credit $	The balance of any credit entries that are not yet applied to an invoice
Prepayments $	The balance of any prepayments that are not yet applied to an invoice.
Account Bal. $	The total balance outstanding for the customer's account, including any credits or prepayments not applied to invoices.
Account Bal. $	The total balance outstanding for the customer's account, including any credits or prepayments not applied to invoices. This field is always displayed in the home currency.
GL Acc Bal	The general ledger account balance when entering refunds or debtors adjustments up or down. This field is not usually shown for other transaction types.

From within the debtor form, right click options by line:

Right Click Option	Explanation
View Transactional Journal	View the the Transaction Journal for the selected line.
Change Payment Details	Provided the payment has not been banked or reconciled, the payment type can be changed here.
Expand	Expand the line to see all entries
Collapse	Collapse entries to show only the line.
Expand All	Expand all lines.
Collapse All	Collapse all lines.
Export Data	Exports data from the grid to a spreadsheet file.
Print	Print the list.
Print Preview	Preview the list to be printed.
Copy	Copy the cell selected.
Copy Row	Copy the row selected.
Copy All	Copy all, which can then be pasted into a spreadsheet