Create a Banking Session

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bankdepositsinribbon

 

When opening the Bank Deposits screen, any payments that have not been banked will appear here. Within this screen, which payments have been banked must be specified.

 

To choose the payments that have been banked:

click Edit

tick the box next to the payment that has been banked.

editbankdeposit

 

Once the payments have been selected, ensure the total at the bottom of the screen reconciles against the bank deposit slip. Once it is correct, click Bank.

 

Tip

A banking session can be saved partway through, then returned to in the same state, ie. anything ticked will still be ticked.

 

Info

The Transaction Journal created from a banking session will vary depending on the payment types used, and whether they have been selected to reconcile separately. This will also flow through to how these payments show in the Bank Reconciliation screen. For example, if cheques, cash and mastercard are to be reconciled separately, the transaction will be created as follows:

 

Cheque Account 1

435.75


Cash

Cheque Account 1

330.00


Cash

Cheque Account 1

100.00


Cheque

Cheque Account 1

33.00


MasterCard

Cheque Account 1

450.00


MasterCard

Unbanked Funds

1348.75


Banking Amount

         

Note: All the transactions are single entries, but reconcile separately is not chosen, a consolidated entry for each payment type will appear – this is useful for reconciling the bank account to the bank statement. For example, the total cash banked is 775.75, and total MasterCard banked is 483.00 – this will appear on the bank statement.        

 

There are further right click options by line:

 

rcdeposits

 

Right Click Option

Explanation

View Credit#

View the credit via the debtor record. This wording in the right-click menu will be different based on the Type, ie. Prepayment, etc.

View Deposit#/Cheque# (in Payments: Creditors)

View the deposit. View the cheque via the creditor record.

Change Payment Details

Provided the payment has not been banked or reconciled, change the payment type here.

 

changepmtdetails

Export Data

Exports data from the grid to a spreadsheet file.

Export Grid

Exports the grid to a spreadsheet exactly as is. This is particularly useful if the grid has more than one header row, as it will export all header rows.

Print

Print the list.

Print Preview

Preview the list to be printed.

Copy Cell

Copy the highlighted cell.

Copy Row

Copy the highlighted row.

Copy All

Copy all, which can then be pasted into a spreadsheet

Show Find panel

Show/hide the Find panel:

 

findbox

 

Tip

The Find panel will remain in a pinned list but will disappear from an unpinned list on log off.

Grid Columns...

Allows adding more columns. Also allows removal of columns. Select the column to add, then drag it to the position required in the columns within the grid. To remove, click and drag to the Grid Columns... window, or drag down away from the header area.

 

Further information

Bank Deposits Screen

Bank Deposit Reports

Branch Banking Sessions

Deposits into Unbanked Funds

Grouping/Sorting in Banking Sessions

Add a Deposit

Delete a Banking Session

Refund from Unbanked Funds