This explains how to take a payment from a customer when the amount matches the outstanding invoice, ie. the fee is included. See below for how to take a payment from a customer when the amount is higher than the outstanding invoice.
1.Set up an account for the credit card provider as a bank account in the general ledger.
2.Go to Tools > Setups > Banking > Payment Type and add the type as per the general ledger account name.
3.Open the debtor and enter the full payment of the outstanding invoice, using the credit card account as the Payment By and the GL account as set up above.
4.When the credit card pays, add an entry and deposit the funds (shortfall) into the bank account via a cheque deposit entry or general journal.
5.Add a cheque entry to post the credit card fee, ie funds, out of the credit card account and post to 6-XXXX expense account.
The following explains how to manage the surcharge when it is not included in the invoice amount.
1.Receive the full payment against the debtor.
2.Save the extra amount as Credit.
3.To clear the credit, create a debtor adjustment and link it to the relevant GL account.
4.Apply the credit to the debtor adjustment up invoice. Upon selecting Credit, the Select Credits/Prepayments screen will pop up. Tick the Credit line, then click OK.
Hyperlinked fields
Some fields provide hyperlink access to view associated information. Hovering the cursor over the wording to the left of the field will display the label name in blue if it is hyperlinked. Click on the label and select the option to View. Card Code – will open the cardfile of the code entered here.
Further information
Apply a Credit Card Charge Using Stock