Jim2® Business Engine Help File

There will be times when customers need to return goods which were originally sold through your previous system. The way Jim2 handles this situation is to use a different type of purchase order – a Debtors Purchase Order. This works in a slightly different way to a normal purchase order – the main difference being that the fields within the stock grid of this purchase order have different meanings and functions. These fields are explained below:

 

 

 

Once you have changed the type of the purchase order to a Debtors PO, you will notice that the Vend# field changes to Cust#, Vend Inv# changes to Cust Inv#, and Vend Inv Date changes to Credit Date.

 

Within the stock grid, the Cost (COG) field is for you to enter the dollar value per unit at which you want the stock to be returned into stock on hand. The Price Ex. and Price Inc. fields are for the pricing tax free and tax paid that you want to credit this customer for. Most of the time this will be the original selling price.

 

Of course, the transaction journal entry created will differ from a standard PO. It will have the reference code of DPO (Debtors Purchase Order) and will be displayed in the Sales tab of the Transaction Journal..

 

The transaction will include the amounts relating to crediting the income, tax and debtors accounts, and also the stock on hand movement from cost of goods sold back to stock on hand accounts. This will create a credit entry in this customer's debtor record that can be applied to invoices, the same as normal credit amounts.

 

Debtors POs can also be used to record customer trade-ins. A Debtors PO essentially buys the stock from the customer and records it in Jim2 in stock on hand, to be sold later.

 

RFC- reports as a negative sale – P & L appears in the income section.

 

Debtors PO is not treated as negative income, but rather is taken as stock on hand.

 

 

Further information:

Handle Stock Returned on a Debtors PO

Purchase Order Reports