General ledgers are the core of your business accounting structure, and play a major role in how your business operates. The way a general ledger is set up can reflect in your financial reporting exactly how your business is running at any point in time. If your general ledger is set up incorrectly it can cause problems later on, and there are certain areas within the general ledger you cannot change once there are entries.
It is advisable to seek help from your accountant when setting up your general ledger.
If you right click on any general ledger account, you will see the option Account Inquiry. Selecting this option will run an account inquiry using that account number, then open the Account Inquiry screen.
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You will see there are account types: bHeader, Control and Detail. A Header account is a general ledger account that summarises and combines all of the subsidiary (Control/Detail) accounts under that Header account. For example, in the above image, the bold 1-1301 SOH - Sales is a Header account, whilst the non-bold 1-13 accounts indented under it are Control or Detail accounts. Control accounts cannot be journalled to. Detail accounts can be journalled to, or selected in cheque book transactions, but not in an expense PO. |
You can edit the layout of the general ledger, by clicking Edit Layout, selecting what you wish to change and then using the green up and down arrows to move it.
Further information: