Edit a Finished Cheque or Deposit

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The cheque book function within Jim2 has one major difference to most other areas of Jim2 in that finished cheques or deposits can be edited. Of course, there are a few checks that Jim2 must do first before allowing users to edit finished transactions.

 

A finished cheque or deposit cannot be edited in any of these circumstances:

the period of that cheque/deposit is closed

any part of the cheque/deposit has been reconciled

there is a bank reconciliation in progress

the cheque/deposit is in a previous financial year.

1.Run the Cheque Book list and, using the filters, locate the cheque/deposit to be edited. Open the cheque/deposit either by double clicking on the cheque/deposit within the list or use Edit/View buttons at the bottom of the list.

2.No matter which method is used to open this cheque/deposit, the following message will appear:

chequewarning

3.Click Yes and the cheque/deposit will open in Edit mode.

4.Most details can be changed, except:

the type of entry – if editing a finished cheque, it cannot be made into a deposit or vice versa

the amount of the entry – the amount of the overall cheque cannot be changed

the status – the status of this cheque/deposit stays at Finish. To remove it, use Cancel Cheque/Deposit

the original transaction date of this cheque/deposit will not change, even if the date is changed on the cheque/deposit.

5.Once all changes have been made, click Save and the cheque/deposit details confirmation message will appear asking for confirmation that details of the cheque are correct.

confirmcheque

6.Click Yes.

 

Quality

Once confirmed, any changes made to a cheque or deposit will result in the original transaction being reversed and re-entered in the bank reconciliation list. This includes adding or editing any text in the Comment field.

 

Info

Note: You cannot edit Cr.Cheques. You can only cancel them.

 

Further information

Cheque Book Form

Cheque Book List

Cheque Book Reports

Cheque Book Status

Cheque Details Grid

Cheque Footer

Cheque Number Management

Other Cheque Book Transactions

Pre-Printed Cheques

Add a Cheque

Cancel a Cheque or Deposit

Create Recurring Cheque Entry

Create Similar Cheque

Dealing with Dishonoured Cheques

Edit Cheques and Deposits

Send Bulk Remittance Advice

Write a Cheque From Unbanked Funds