Transaction Journal at a Glance

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The Transaction Journal is a list of all the transactions created throughout Jim2. When each transaction is created and added to the transaction journal, it will have a unique transaction journal number. These cannot be duplicated or edited.

 

Each transaction will have a header showing information relating to the transaction, and the details showing the general ledger accounts altered by the entry.

 

Info

Transactions coloured blue mean the transaction and document date are different. Transactions coloured red mean those transactions are reconciled.

 

Header Fields

Explanation

Dates

Transactionjournal

 

Two choices are available in this area to bring up transactions based on these dates.

the Document date is the date that the transaction impacted on the general ledger accounts. This is the date entered in the Date field in the general journal

the Transaction date is the date the transaction was entered into Jim2. This is the actual date of entry, ie. entered today but entered a different date in the Date field of the general journal.

Period

period1

 

Select a financial period. Tick 13th period only to show transactions only for that period.

 

In normal accounting practices there are 12 reporting periods in a financial year. Each of these periods is represented by a calendar month, and is a defined chronological period. The 13th period isn't an actual period of time – it is merely a place-holder period that contains year end adjustments so they don't affect a particular reporting period.

Document #

tjdoc

 

Select the document type.

 

Note: This field is only available under the All tab.

Show only where document date <> transaction date

Will display only entries where the document date is not the same date as the transaction date.

TranDate <> Document Date

This will display in blue text in the grid if the document date (the date the transaction impacted on the general ledger accounts) is different to the transaction date (the date the transaction was actually entered.).

 

tjreffield

 

Detail Fields

Explanation

Ref#

Reference number of that document/transaction.

 

Info

Note: Debtors POs will show here with the Trans# reference of DPO.

Account

General ledger account code.

Branch

Branch name (If branches are enabled).

GL Dept

General ledger department.

Acc. Name

Actual account name.

Debit

The debit amount.

Credit

The credit amount.

Tax

Displays the tax code used (X does not display on system transactions).

Curr

Currency.

         

Total debit and credit fields at the bottom of each tab show the total values for the entries being displayed.

 

All transactions created are fully balanced double sided entries. Single sided journals cannot be entered into Jim2.

 

Info

If the background of the transaction is in a light blue colour, this means that the transaction date does not match the document date. If any of the transaction lines are red, this means that particular line of the transaction has been reconciled.

 

If security allows it, right click in the grid where there are a number of choices available.

 

exporttransactiondata

 

Right Click Menu

Explanation

View ...#

Select this to open the object related to the highlighted transaction.

Expand Current

Expand the currently selected transaction – shows header and detail information.

Collapse Current        

Collapse the currently selected transaction – shows header information only.

Expand All

Expand all transactions.

Collapse All

Collapse all transactions.

Show Amounts with 4 decimal points

View transactions showing four decimal places (useful where expenses have been linked to purchase orders, and the split incorporates four decimal places).

Export Data

Export all data from this screen in XLSX format.

Print

Select to print all in grid.

Print Preview

Select to preview prior to printing.

Copy

Copy highlighted.

Copy All

Copy all in grid.

Copy Row

Copy only the row.

Show Find panel

Displays the Find panel above the grid.

 

findpaneltj

Grid Columns...

Allows adding more columns. Also allows removal of columns. Select the column to add, then drag it to the position required in the columns within the grid. To remove, click and drag to the Grid Columns... window, or drag down away from the header area.

 

Further information

Transaction Journal Tabs

Transaction Journal Report

Transaction Types

View Opening Balance Journal