Document Status

Following Jim2’s workflow methodology, documents are status driven. There are four inbuilt (system) statuses as shown in the table below.

Status	Description
Booked	The default status when adding a new document.
Cancel	The document has been cancelled.
Check Out	The document is currently checked out.
Finish	The document has been completed.

In addition to Folders, Tags and Category, documents can also have a defined usage. There are seven built in usages:

Usage	Description/Purpose
Image	The document is an image that may be used to add to a quote, stock, etc. For example, a picture of a faulty product linked to a service job.
Signed Document	The document is a signed report, ie. a report generated by Jim2 which has been signed by a customer and/or technician and has been saved as a document. This feature is available via Jim2 Mobile.
Signature	The document is an image of a user’s signature. This is used when signing reports via Jim2 Mobile.
Picture	The document is a picture typically used to identify a document as an image to be used on websites, etc.
Image 16x16, Image 32x32, Image 128x128	Different sizes of images, which may be used to add to stock, etc. For example, a product picture linked to stock.

The purpose of usage is mainly for filtering lists, and for default stock images, etc.