Stock Reports

If you require a stock on hand valuation report as at a prior date (ie. 30th June), there may be differences between the original report and the current report. This is due to the fact that there may be some transactions against purchase orders and jobs in the month after.

You can use the Excel icon to produce reports directly to Excel. Permission for use of this is based on report permissions since it accesses the report for the information.

When Excel is selected, it will open spreadsheet windows and populate it with raw data from the selected report. Each report pipeline with be represented in a separate sheet, eg. Job, JobComments, JobStock etc.

Report

Explanation

Min Qty in Stock

Produces a report of minimum stock quantities either on hand, or on hand excluding committed, and can be based on stock locations.

Stock in Advance Liability

Produces a report listing stock sold in advance and stock sold from purchases on Received.

When a purchase order has been put on received, the COGS is unable to be finalised for that stock as the vendor pricing may yet change. For this reason the Stock in Advance Liability report lists this stock for review.

Once the purchases on received have been finished and the vendor invoice is reflected in your Jim2 database, COGS will be posted for this sold stock and it will no longer appear on this report.

Stock Profit Reports

Produces a report of all stock based on the extensive choices made here.

Selecting Data Only will produce raw data only with no headings or totals.

Stock Reorder

Produces a list of stock

stock reorder

Stock Valuation Reports (below)

See below for more information on stock valuation report comparison.

Stock Valuation by Cost

Stock Valuation by COGS

Produces comprehensive reports on stock valuation by both cost and COGS.

If you require a stock on hand valuation report as at a prior date (ie. 30th June), you will need to restore a backup from that date, as Jim2 is a live stock system.

Note: Generally, journal stock should not appear on the Stock Valuation reports, however, if you filter by a journal stock type when using this report, it will display associated costs.

Stock Valuation by GL Account

Produces a spreadsheet detailing stock value by GL account.

The Stock Valuation by GL Account report is a diagnostic report to be run if the Stock Value by GL Group (Summary) report shows there is a value discrepancy between the GL Value and the stock sub-ledger value.

Variances typically occur in the following situations:

1.The GL Opening Balance is manually altered (it is generated from the Opening Balance PO's and should never be touched).

2.Users have journalled directly to the 1-XXXX Stock on Hand accounts (they should not do this).

3.You may see small rounding variances over time, but usually if you have a high volume of purchases and returns and are transacting in 4 decimal places and/or Multi-Currency.

The Stock list – Stock on Hand Report includes the below, whereas the Stock Value by GL Account Report does not:

•Consignment Stock (From a Consign In PO)

•Consignment Stock (From a Consign Buy PO), but only if these have not been sold.

Stock Valuation by GL Group

Produces a report using the following filters:

All	Reports on all GL groups.
Selected	Brings up the Stock Lookup screen to select specific stock.
Selected GL Group	Allows choice of a particular GL group to report on.
Summary only	Produces a summary report, ie. no details on stock codes – just a summary of each GL group.

Note: The Variance column relates to:

1.There have been general journals raised against the stock accounts.

2.Transactions have been rounded.

Note: This report will show a variance if manufacturing from a purchase order on Received. Once the purchase order has been Finished, the variance will disappear.

Stock Valuation by GL Group As Of Estimate

Produces a report of stock as above as of a certain date. The Avg Cost is calculated by taking the total price of the stock as at the relevant date and dividing by the quantity balance as at that date.

Note: There may be differences between the original report and the current report. This is due to the fact that there may be some transactions against purchase orders and jobs in the month after.

Stock Value by Qty on Hand

Produces a report of stock on hand by quantity and value. This can also be as of a certain date. The Avg Cost is calculated by taking the total price of the stock as at the relevent date and dividing by the quantity balance as at that date.

Note: There may be differences between the original report and the current report. This is due to the fact that there may be some transactions against purchase orders and jobs in the month after.

An asterisk beside a figure indicates that one or more of the entries in the report may have estimated costs. These are costs estimated by looking at the purchase orders the stock has come from. Where the purchase orders are on Received status, there is no final cost for the products, so the report will provide an estimate.

Stock Reorder will produce a report of stock required to be reordered, and can be filtered by stock location.

There are three filters within Stock Valuation by COGS: Real, Estimated, Both.

▪Select Real as the filter:

–The Stock Valuation by COGS report reflects the exact COGS (cost of goods sold) of the stock currently on hand, based on FIFO (first-in first-out). If there are 2 units on hand that were purchased on different purchase orders at different prices, the total COGS is a combination of those two different COGS.

–The Stock Valuation by Cost report reflects the exact cost of the stock currently on hand, based on FIFO. If there are 2 units on hand that were purchased on different purchase orders at different prices, the total cost is a combination of those two different purchase prices.

▪If Estimated is selected as the filter, the report will only include stock from purchase orders on Received where the cost/COGS is estimated because the purchase orders have not been finalised.

▪If Both is selected as the filter, the report will include all stock on hand from purchase orders on Finish as well as those on Received.

▪The Estimated filter in this report has nothing to do with the Estimated field on the Vendors tab of stock records.

Be aware that:

▪The Estimated field on the Vendors tab on stock records is not a dynamic field and has to be manually updated.

▪The Cost and COGS fields are automatically updated when purchase orders and linked expense orders are finished.

As far as stock valuation reports are concerned:

▪Stock Valuation by COGS includes any freight component on purchase orders and any linked expenses. This report should always match the general ledger.

▪The Stock Valuation by Cost ignores any freight on purchase orders or other linked expenses and most likely will not match the general ledger.

Purchasing warranty stock at zero impacts the stock valuation. If there are 10 units on hand and nine of them were brought in at zero, the stock valuation will be at that lowered cost, ie. price of 1 ÷ 10 provides a lower unit cost.

If warranty stock is ordered for specific warranty jobs and the purchase order is linked to the job, the warranty stock will be supplied against the correct job, and the profit reporting on jobs will be accurate.

If supplying stock from the company's inventory for warranty jobs, buying replacement warranty stock at zero means the job profit reporting may be skewed as a result of this. The overall P&L result will be accurate, but the job profit reporting may not be at a job level.

Stock Valuation by GL Account will produce a spreadsheet detailing stock on hand sales general ledger figures.

Stock Valuation by GL Group will produce a report of all stock values based on GL Groups.