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It is advisable to contact the company's accountant for advice when setting up the structure of the general ledger chart of accounts. |
The general ledger consists of six possible levels: a Header account with up to five levels below it, to show sub-totals.
There are three different types of accounts within the general ledger:
▪Header (non-postable)
▪Detail Account (postable)
▪Detail Cheque Account/Credit Card (postable and reconcilable).
Depending on the Type of GL Account, there will be up to three checkboxes displayed on the form:
▪Active – to allow or disallow users to enter values into those accounts
▪Expense PO Account – this account can be used in expense orders within Jim2
▪Control Account – this stops users from being able to use this particular account in journal entries in Jim2, and is only usable on a Detail Account.
Jim2 comes with the basic chart of accounts general ledger structure divided into eight sections, as shown in the image below.
The number seven (7) is not used, and is reserved in case major changes need to be made to the basic chart structure in the future.
The first digit depends on the section where the general ledger account is being added. For example, adding an asset account means the account number will be 1-XXXX. (The last four digits need to be entered).
How to
Edit the General Ledger Layout