Code
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The code of this Item.
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Up to 25 characters, maximum. If it is a Manufacturing Item (a plus sign + will be added at the end of the code as in the above image). Clicking on the word Code will open the stock code.
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Description
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The description of this Item.
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This is a free type field.
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Active
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Sets whether this Item is currently active within the workflow.
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Make
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The manufacturer and/or make of the stock can be identified here, if required.
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This is an optional free type field. Whatever is entered here will appear in the Make list when adding Items in the future.
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Default Name
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The user selected from the drop down list considered most capable of handling this sales, service or manufacturing Item.
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Default Name is a hyperlink, which will open the user's cardfile. Leaving this field blank allows it to be available to all users.
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Job Type
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Sales, Service or Manufacturing.
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Manufacturing stock must be set up first. Once, set up, the Manufacturing Item will be automatically created on saving the stock.
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Once an Item has been used on a job, the job type cannot be changed here.
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Model
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The model of the actual stock can be entered here.
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This is an optional free type field. Whatever is entered here will appear in the Model list when adding Items in future.
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Default Name Only
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Ticked box means only the user selected in the Default Name field above is capable of handling this sales, service or manufacturing Item.
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Hide Comments on Jobs
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If ticked, comments will not be shown on a job.
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Update Job Name on Invoicing
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If ticked, the Name on the job will be changed to the person who invoiced the job, if different to the original name.
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Must Match Stock Requirements
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Ticked box means when a product is manufactured, it is to match the stock requirements entered into the Stock tab of the Item.
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Only shown if the job type is Manufacturing.
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Manufacture Qty 1 only
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Ticked box means manufacture only one Item at a time.
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Only shown if the job type is Manufacturing.
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Assign Job number to Serial#
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Uses the current job number as a serial number.
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Display Serial#
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Displays the Serial Number field.
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A unique serial number can be entered here. Serial numbers are limited to 50 characters.
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Display Invoice Description
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Shows the Invoice Description field on the job/quote.
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Note: A sale Item will show Invoice Description, whereas a Service Item will show both Invoice and Fault Description.
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Enter up to 8,000 characters maximum.
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Leave Serial# Blank
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Leaves the Serial Number field blank.
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Serial# is Required
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Ticked means the serial number is required before the job can be invoiced.
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If any serial number is missing, a prompt will appear to back order. If No is selected and the job is finished, it will only supply and invoice those that have serial numbers, ie. order 5 but only select three serial numbers – the other 2 will not be invoiced.
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Invoice description required
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Ticked means the job cannot be invoiced without an invoice description.
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A warning will appear if the description hasn't been entered.
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Groups
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To assign groups to an Item, select the ellipsis [...] on the right side of the Group field. This will show a list of currently available groups. Select a suitable group for this Item.
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Will only return results for what is ticked.
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Will not return results for any unticked boxes.
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Will return results for all of the above.
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