Manufacturing Stock

Manufactured stock is stock that the business makes itself, ie. fabricates from the ground up, assembles from purchased components, creates by other methods, etc.

There may be times where the same stock may also be purchased. In this case, also tick This stock I Buy in, which saves having to create two separate stock codes.

If I Buy in is not ticked, stock adjustments cannot be performed, so it may be worthwhile to tick both Buy in and Sell in.

Internal logic rules within Jim2 help businesses to manage the production of manufactured stock. The manufacturing process in Jim2 involves:

d)A manufacturing job, which is where the stock codes in point b) are consumed and manufactured into point a). The consumed stock codes in point b) are no longer available for jobs. The manufacturing job also records the actual labour used.

Jim2 supports two methods of manufacturing: Single level manufacturing, and multilevel manufacturing.

Manufacturing Method

Details

Single Level

▪Finished manufactured product put into stock on hand at exact cost of included parts (and labour, if configured via Options).

▪Any additional costs related to parts/stock used (from finished purchase order or expense order, etc.) are also included in manufactured stock SOH cost, and flow through to COGS if stock sold.

▪Must be the final manufactured product

▪Can include parts/stock that are produced via multilevel manufacturing.

Multilevel

▪Finished manufactured product put into stock on hand at fixed cost at point of manufacture.

▪The cost difference between the fixed cost and actual costs of parts and labour are offset to the linked Fixed Cost Offset GL Account.

▪Any additional costs related to parts/stock used (from finished purchase order or expense order, etc.) are offset to the linked Fixed Cost Offset GL Account.

▪Can be used in other manufacturing processes, including single level.

Consider what components are used to make a final product before selecting the Single Level or Multilevel (fixed cost) manufacturing type from the options in the stock area of the header. Once a manufacturing type is set for a stock code, it cannot be amended.

Button	Explanation
no	This stock record is not manufactured.
single level	The stock record is single level manufactured. Stock record A + stock record B = stock record C as a manufactured product. Single level cannot be used in multilevel manufacturing.
multilevel (fixed)	The stock record is multilevel. Multilevel can be used in single level manufacturing.

Selecting a single level manufacturing option ensures that components are used to make a single final product. Stock using single level manufacture cannot be chosen as an ingredient in another manufacturing process in Jim2, ie. the finished product cannot be used as a component of a further product.

▪Single Level Manufacturing creates a Journal as it removes the components out of the Balance Sheet, and puts the manufactured stock into the Balance Sheet.

▪It is difficult to break up this type of manufactured stock. It can be unprinted, but only if none has been sold from the manufactured job.

▪Pricing of single level manufactured stock varies depending on the cost of raw materials.

Multilevel manufactured stock is made up of Stock A + Stock B = Stock C at a fixed cost, then Stock C + Stock D = Stock E.

Selecting a multilevel manufacturing option enables choosing already manufactured stock (fixed cost) as a further ingredient in the manufacturing process, ie. use a finished product as a component to manufacture a further product, and so on, to produce the finished product.

This is possible because the cost of manufactured stock is fixed and set on the manufacturing job. It is not updated when finishing purchase or expense orders of stock used in the manufacturing process, as compared to single level manufacturing.

▪When selecting multilevel (fixed cost), set the default Manufacturing Cost in the Details tab on the Stock screen.

▪Jim2 uses a Fixed Cost Offset account in the general ledger to account for the difference in cost between the actual costs and the set fixed cost. When completing a Manufacturing job by moving to Finish status and selecting the Manufacture icon on the ribbon, the Fixed Cost Offset account will show the difference between the fixed cost set on the job, and the actual cost of the stock codes used. For example, if all stock codes used in manufacturing are from purchase orders on Received, the full cost will be offset. When purchase orders are set to Finish, Jim2 will reduce the offset account by the cost of the stock.

▪Labour is considered as a cost of manufacture. Instructions for setting this up are explained in the How to section: Set up and Use Multi-Level Manufacturing.

▪Pricing of a multilevel (fixed cost) manufactured stock does not fluctuate with changes in material and labour costs.

▪The last level of a manufactured stock can use either option: multilevel or single level manufacturing.

An important difference, compared to single level manufacturing is, once the fixed cost stock is manufactured, its cost will not be affected by expense orders, thus enabling the stock codes to be used as parts in another manufacturing job.

▪Build BOM’s that can include depleting, non depleting, special stock and labour to calculate the true cost of production.

▪Set realistic due dates and process status on manufacturing jobs, and use Create Similar for cyclical manufacturing.

▪When looking up stock, uncover quantity count by location and number of units pending (in manufacture).

▪On completion of the manufacture process, choose to adjust final number of successful units before committing count to stock on hand.

▪On Manufacture Jim2 will automatically take the COGS value for any depleting and special stock included in manufacturing that product and move it from (raw material) Stock On Hand asset accounts, to the (complete product) Manufactured Stock – Stock On Hand asset account.