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Jim2® Business Engine Help File

Lists are a very powerful function, and the most practical way of searching for information in Jim2.

 

Lists can collate information from Jim2 records in real time for cross reference, structured in such a way as to form steps in a high level workflow.

 

The objects using Lists are Jobs, Projects, Quotes, Purchases, CardFiles,Items, Accounts, Stock, Management, Email and Documents. When an object is selected, the Create List icon will show in that section of the ribbon, as well as via right click option in the Nav Tree.

 

create list icon

 

Info

When run, all lists will be ordered by the code number, ie. a CardFile List will be in order of the CardCode. The sort order of a list can be changed to alphabetically by Name, for instance, then the list can be pinned and will remain sorted this way. Sorting is as easy as clicking in the required field at the top of the list to sort in the desired way.

 

sort list

 

Pinned Lists run live in the Nav Tree, and will refresh at regular intervals as objects are updated across the network. Active lists are coloured blue. Published lists are underlined and coloured blue.

 

Info

Lists in use will show in the Nav Tree identified numerically in the order in which they were opened, eg. List 1, List 2, etc. (or by the name they may have been changed to, eg. Job Parts list). A maximum of 25 active lists can be in the Nav Tree under each object. Within Jim2 objects, the Create List icon (see top image on this page) will be greyed out to indicate this.

Quality

Should a user already have 25 object lists (not pinned or published lists) open (ie. 25 object lists under the Job List), creating further lists will cause the same quantity of existing lists to be removed, ie. 3 new lists would see 3 prior lists removed from the existing list. Should 25 object lists already be pinned or published, no more can be created until some are unpinned and removed.

All lists save their grouping/order/layout once they have been pinned. Users can group, order and generally lay out all lists, log off then back on to Jim2 to find all the lists saved in their last format, ready to run again. Jim2 Mobile lists will appear the same as they do on the user's desktop back in the office.

Users can define their own workload by creating and naming lists that apply to their job function (eg. the purchasing officer can generate a list of all active jobs that require parts by creating a list of jobs with a status of Parts).

Lists can be used to find information within an object using fluid search criteria, such as between these dates or last month. Searching can be by one group and/or another, or by excluding groups as well.

 

Double click on an object in the Nav Tree and this will collapse all other lists but keep that one open. Highlighting that object and single clicking in the Nav Tree header will produce the same result. An example of this can be found here.

 

Reorder the entire Nav Tree and ribbon. An example of this can be found here.

 

Several lists can be set up in the Nav Tree, but they may not be in the preferred order. For example, there may be several job lists, with the last one being an Urgent job list. Much like reordering objects, select the Urgent job list and drag it above the other job lists into position one of the list. The Job List icons (to the left of list name) will automatically be renumbered to match the new layout.

 

Reorder Nav Tree

 

Objects (jobs, quotes, etc.) can also be moved out of the lists, either by dragging the object or using the Transfer From icon in the quick access toolbar.

 

transfer from icon

 

move from list

 

There are different styles of lists for different information areas within Jim2. Information on each object can be found under their headings throughout this Help File, ie. CardFile List, etc.

 

Tip

When viewing a job, purchase, document, stock, project or quote from a list, click the arrow in the quick access toolbar for the next/previous job, etc. to open in that list:

 

downarrow expl

 

Shortcut keys can also be used:

Ctrl+. moves to the next object in the list.

Ctrl+, Moves to the previous object in the list.

 

Date/time picker

The date/time picker within the Advanced tab at the bottom left of screen includes a comprehensive number of relative date options:

 

date time picker

 

Relative dates

When Today is selected in list header fields, Jim2 will automatically show today's date:

 

Relative dates

 

It is worth remembering that running live lists with a lengthy period (Date In> / Date In<) could significantly affect Jim2 performance, and put a strain on the Jim2 Server. Acceptable periods would be this week, this month, this quarter, etc. to ensure performance isn't affected.

 

Further information

List Security

Live Lists

Meaning of Checkboxes

Published Lists

Right click options in Lists

 

How to

Advanced Searches

Create a Published List

Create a List from a Hyperlink

Customise Lists

Grouping Lists

Naming Lists

Multi-column Sorting

Pinning Lists

Search Within Lists