Jim2® Business Engine Help File

Field

Explanation

Id

The line ID in the grid. This number reflects the reads in the order that they are processed by Jim2. Reads are ordered by Effective Date, and returns follow the job that they are returning.

Returned

This is ticked by Jim2 to signify that it is a customer return. This is not an editable field.

Tran Type

Specifies whether the meter read refers to:

▪Opening Balance – the read comes from the meter's opening balance

▪Billing – the read is linked to a billing job.

▪Return – the reversal of a read is linked to a Return from Customer.

▪Purchase – the read is linked to a purchase order.

▪Vendor Return – the reversal of a read is linked to a Return to Vendor.

Tran Status

The status of the transaction, ie. Booked, Finish, etc.

Meter Name

Black, colour, etc.

Add Date

The date the job was added.

Effective Date

The actual date of the read.

Read Date

The date the read was taken/received.

Date Out

The date out on the job. Once invoiced, this is the invoice date.

Date Due

The due date on the job.

Cust#

The customer card code.

Meter Type

Type of meter, eg. black, colour.

Ref #

▪For billing reads, this is the job number.

▪For return reads, this is the RFC number.

▪For purchase reads, this is the purchase order number.

▪For vendor return reads, this is the RTV number.

Paid

This box will be ticked by Jim2 if the job invoice has been paid. This is not editable.

Line#

Line number of the stock grid in the transaction.

Linked Ref #

Any linked job/purchase reference number.

▪For return reads this is the job number that is being returned.

▪For vendor return reads this is the purchase order number that is being returned.

Stock Code

The stock code for the meter type.

Recorded by

The user who produced the job.

Meter Read (Stock)

The current meter read.

Meter Read

The actual meter read for that period. This is the same as Standard Read + Overs Read. See here for information on how to fix incorrect meter reads.

Effective Meter Read (Stock)

The current effective meter read.

Effective Meter Read

The effective read includes any estimated reads as well as minimum volume unders pages.

Standard Read

The total number of pages billed as standard pages.

Estimate Unders Read

The net number of pages billed as an estimate for the contra. This value increases as estimates are made, and decreases when actual reads catch up to the estimate. This value is zero when an estimate is not currently being used. This value excludes unders used to bill up to a minimum volume.

Under Read

The number of pages billed against the contract using Unders stock code. This value increases as minimum volume unders are billed, and decreases if unders are clawed back. This value excludes unders used to bill an estimate.

Over Read

The total number of pages billed at the Overs rate.

Qty

The number of actual pages billed for this period. This equals standard quantity plus overs quantity.

Standard Qty

The quantity of standard pages billed for this period.

Estimate Under Qty

The quantity of pages billed as an estimate for this period. This value can be negative when a read is catching up to a previous estimate.

Under Qty

The quantity of pages billed as an under in order to bill a minimum volume. This value can be negative if previous unders are clawed back.

Over Qty

The quantity of pages billed at the Overs rate for this period.

Minimum Volume

If applicable, this specifies the minimum number of pages that were to be billed for this period.

Daily Avg.

The average number of actual pages used in the previous period. This value uses previous read dates and values to calculate the average number of prints used in a day. This daily average can be used to estimate what the read might be at some time in the future.

Rate Ex.

Actual charge excluding GST per page.

Rate Inc.

Actual charge including GST per page.

Total

Job total.