The structure of your general ledger usually takes a few attempts to get absolutely correct. The area that causes the most issues is the layout, in particular, which Detail accounts are supposed to sub total to which header accounts.
To adjust the layout so that a Detail account balance is included in a particular header sub total, you will need to do the following.
1.Open the general ledger by selecting the Accounts tab then General Ledger.
2.Click Edit Layout. This will disable the Add, Edit and Delete buttons and enable the Up and Down Layout movement buttons and the Edit Layout button will now appear highlighted.
3.Locate the GL account that you want to move. For this exercise, we are using the Unbanked Funds account. Notice how the account is not under the Cash On Hand header account and the Cash On Hand sub total doesn't include the Unbanked Funds balance.
4.Click the Up or Down button. In the example below, we have clicked on the Down button. Having moved the position of the Unbanked Funds account, the Down button is now disabled, as this account cannot be moved any deeper.
5.Notice the Unbanked Funds account is now listed underneath the Cash On Hand header account, and the Cash On Hand Sub total now includes the Unbanked Funds balance.
6.When you have finished, click Edit Layout again to exit this function.
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The Edit Layout button will remain highlighted whenever this mode is enabled. |
Further information: