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Jim2® Business Engine Help File

mark stock inactive

 

Whilst there are no issues with marking a stock as inactive when there is a quantity in stock (as this does not affect reporting), you will receive a warning:

 

qty in stock

 

Normally, you would not want to mark as inactive when you have a quantity in Stock, hence the warnings etc, however it is fine to do.

 

Possible reasons for marking inactive:

New product but not for sale or purchase yet.

Old product that is in stock, and needs to be written off.

You don't want it available for selection, ie. product recall for example, and stock is in a quarantine location.

The product is still in stock, you are just flagging it as inactive.

 

You could consider unticking both the This Stock I Buy and This Stock I Sell, which is the basically the same as Inactive.

 

A report to use for auditing purposes is Stock Value By GL Group under Management > Reports in the Stock Reports folder.

 

This report directly compares the stock sub ledger to the GL, and is a good way to check that no one is journalling directly to the SOH GL accounts.

 

In a perfect world this report should match to the cent, but is often out a few cents due to rounding (eg. I buy a pack of 3 things at $10 so 3.3333 each in SOH).

 

Stock list by default only shows Active stock, however if you click the Active tick box twice to show a solid black box inside the tick box it shows both active and inactive.

 

active inactive

 

Further information:

Stock Security

Add Groups to Stock

Add Images to Stock

Add Multiple Stock Records

Add Service Stock

Add Stock

Add Vendor Codes

Applies Stock

Apply a Credit Card Charge Using Stock

Backfill Stock Sold in Advance

Browse for a Stock Code

Bulk Update Stock

Buy and Sell in Different Measures

Change a Serial Number on a Stock Record

Change Stock GL Group

Consignment Stock

Create Similar

 

Generate a Backdated Detailed Stock on Hand Report

Handle Warranty Stock

Kitting

Kitting v Packaging v Manufacturing

Manufacturing

Merge Stock Codes

Move Stock from Depleting to Asset

Packaging

Print Shelf Talkers

Print Stock Reports

Promotional Pricing

Sell Stock in Advance

Set up Pricing

Stock

Stock Adjustments

Stock Attributes

 

Stock Flow

Stock List

Stock Procurement

Stock Pricing

Stock Reports

Stock Transfers

Stocktake

Synchronise Stock

Tabs on Stock Record Forms

Track Serial Numbers

Unallocate Stock

Use Stock Select

Use Your Own Inventory

View or Edit Stock

Warehouse Management