The transaction journal is a list of all the transactions created throughout Jim2. When each transaction is created and added to the transaction journal it will show with a unique transaction journal number. These cannot be duplicated or edited.
Each transaction will have a header showing information relating to the transaction, and the details showing the general ledger accounts altered by the entry.
Not all columns are showing in this image
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Transactions coloured blue mean the transaction and document date are different. Transactions coloured red mean those transactions are reconciled. |
Header Fields |
Explanation |
Filter: Dates/Period/Document #/Ref#/Currency |
Dates: Choose from and to document dates. Period: Select a financial period. Document #: Select document type. (This field is only available under the All tab.) Ref#: Enter the document reference number, ie. invoice number. Currency: Only available if using Multicurrency. |
Show only where document date <> transaction date |
Will display only entries where the document date is not the same date as the transaction date. |
TranDate <> Document Date |
This will display in blue text in the grid if the document date (the date the transaction will impact on your gl accounts) is different to the transaction date (the date the transaction is actually entered.). |
Detail Fields |
Explanation |
Ref# |
Reference number of that document/transaction. |
Account |
General ledger account code. |
Branch |
Branch name, if applicable. |
GL Dept |
General ledger department. |
Acc. Name |
Actual account name. |
Debit |
The debit amount. |
Credit |
The credit amount |
Tax |
Displays the tax code used (X does not display on system transactions). |
Curr |
Currency. |
Total debit and credit fields at the bottom of each tab show the total values for the entries being displayed.
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All transactions created are fully balanced double sided entries. You cannot enter single sided journals into Jim2. |
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If the background of the transaction is in a light blue colour, this means that the transaction date does not match the document date. If any of the transactions lines are in red, this means that particular line of the transaction has been reconciled. |
If your security allows it, you can right click in the grid there are a number of selections available to you.
Right-click Menu |
Explanation |
View ...# |
Select this to take you to the document related to the highlighted transaction. |
Expand Current |
Expand the currently selected transaction – shows header information only. |
Collapse Current |
Collapse the currently selected transaction – shows header and detail information. |
Expand All |
Expand all transactions. |
Collapse All |
Collapse all transaction. |
Show Amounts with 4 decimal points |
You can view transactions showing four decimal places (useful where expenses have been linked to POs, and the split incorporates four decimal places). |
Export Data |
You can choose to export all data from this screen in XLSX format. |
Select to print all in grid. |
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Print Preview |
Select to preview prior to printing. |
Copy |
Copy selected. |
Copy All |
Copy all in grid. |
Copy Row |
Copy only the row. |
Show Find panel |
Displays the Find panel above the grid. |
Grid Columns... |
Add/remove grid columns. |
Further information: