Vendor Stock Feeds

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Please email support@happen.biz to find out which vendors are supported, as these can change from time to time.

 

Info

Note: the B2B module must be added and enabled to ensure emailing in of vendor feeds adheres to the rules that restrict the time of day they can be run.

 

Formats supported are vendor specific, XML and CSV.

 

First, create an email rule for the stock feed. On the ribbon, go to Email > Email Rules.

 

Email rules need to be created for each vendor stock feed.

 

emailrules

 

Click New, then Via Specific Account and enter the email account as set up via Jim2 Config Manager.

 

emailfeedsetup

 

Then select Sender Contains, and enter the Text as set up via Config Manager.

 

sendercontains1

 

Click Next, then double click Process Stock Feed and enter the name as it appears in the StockFeed module in Jim2 Configuration manager.

 

processstockfeed

 

Click Next and name the email rule, tick Stop other rules if this rule is run, then select Finish.

 

dynamicstockfeed

 

Links are created during vendor feed processing based on the following from the feed:

manufacturer code and manufacturer brand Jim2 stock code and brand

GTI (global trade item number) number GTI number in Jim2

vendor stock code and vendor vendor stock code and vendor on vendor stock code of Jim2 stock (Vendors tab in the stock footer).

 

On the ribbon, go to eBusiness > Vendor Stock Feeds.

 

vendorfeedicon

 

Info

Vendor Stock Feeds also support multiple warehouses.

 

hmtoggle_arrow1The product tree

 

hmtoggle_arrow1Group by product group or by brand

 

hmtoggle_arrow1Search vendor stock feeds

 

Across the top of the form there are several tabs: My Stock, All Suppliers, Selected Stock and a tab for each vendor a stock feed is received from.

 

To show the Vendor tab at the top, go to the Suppliers tab at the bottom, select the supplier, right click and select Open Supplier.

 

Showsupplier

 

There are several other selections available in the pop-up menu, including tick/untick choices, as well as the ability to delete a supplier from the feeds.

 

From this screen, search for stock, pricing and availability for both the company's stock and stock provided in feeds from one or more of the vendors (via the highlighted tabs below).

 

vendorstockfeeds

 

Tip

For optimal viewing of vendor stock feeds, a screen width of 1280 pixels is recommended as the minimum screen resolution.

 

Sorting, searching and grouping is available as per other lists in Jim2. Select the column header in the grid to sort, then drag it to the Group By area to group.

 

vendorfeedsdrag

 

A useful feature here is the ability to see the company's own internal stock (existing stock in Jim2 – lines coloured in blue text in the grid), stock from a specific vendor, or stock from multiple vendors in a consistent manner.

 

ebusinessstock

 

This allows searching both the company's own stock and the suppliers' stock at the same time. Availability across multiple vendors can also be seen, for example. company inventory displays a quantity of five in stock on hand (on the Availability tab), Vendor A has 100 and Vendor B has 50, and at what price.

 

availability1

 

Info

The vendor price of Jim2 internal stock (lines displayed in blue text) will be updated each time a vendor stock feed comes in.

 

Jim2 can handle feeds from hundreds of vendors, and it is easy to link unknown vendors to cardfiles.

 

The All Suppliers tab includes a Suppliers tab. Going to the tab displays My Stock and a list of vendors that provide feeds. Choose which suppliers to include by ticking/unticking the box to the left of each supplier.

 

supplierstab

 

hmtoggle_arrow1Link an unknown vendor to a cardfile

 

When importing a feed, it is possible that a supplier code in the feed doesn’t match an existing vendor cardfile, especially one that contains multiple suppliers. For example, the feed contains Hewlett Packard, whereas the vendor is called HP in the Jim2 database. In this case, the feed will still be processed, and the suppliers that were unable to be linked will be displayed as <UNKNOWN> XXXX, where XXXX is the unmatched supplier name (ie. HP). To link the unknown supplier, from the Suppliers tab located in All Suppliers, right click on the supplier, and select Link to Jim2 CardFile.

 

linksupplier

 

It is also advisable to add the brand when adding stock to Jim2 manually to ensure it is picked up correctly.

 

The stock grid displays the following information:

 

Column

Purpose

Select

Allows selecting stock of interest. Once ticked, the stock line background will change to green and the selected stock will appear in the Selected Stock tab (in the header). Select stock from several vendors at the same time, with all selections shown in the Selected Stock tab.

 

selectedstock1

Age

The Age column shows how many days since that particular line of stock has been updated by a vendor stock feed. For example, 1 indicates that this stock information is one day old, or was updated yesterday.

 

age

Vendor

Vendor displays the card code of the vendor this information is from (All Suppliers and Selected Stock tabs only).

Brand

The brand or manufacturer of the product.

Stock Code

The stock code that the vendor uses to identify this product.

Short Description

The vendor's stock description.

Manufacturers#

The manufacturer's stock code for this product.

Buy Price Ex.

The vendor buy price excluding tax.

Vendor Disc.

The vendor discount.

Vendor Cost Price

The vendor's cost price

List Price Inc.

The vendor list price including tax.

GP%

The gross profit percentage margin (Buy ex. vs List ex.).

Group Code

This is only applicable when a stock feed is for a buying group, in which case this is the stock code used within that buying group.

Qty Avail.

Displays how many units (or pieces) the vendor has in stock, per warehouse.

 

Info

There are two columns with coloured up/down arrows. These indicate price movement up or down for that stock.

 

pricemovements

 

The legend at the top right explains the icons shown within the grid:

 

vendorlegend

 

vendoricons

 

hmtoggle_arrow1Stock Details tab

 

If user security allows it, right click within the list grid, select Export Data and save the list information as an XLSX file.

 

stockfeeddata

 

There are a number of other useful right click options, all self explanatory.

 

Further information

eBusiness Connect Framework

Customer Stock Feeds and Setup

eBusiness Security

eBusiness and Stock

eBusiness and the Publish Price to Options

eBusiness Rules

eBusiness Transactions

Manual Vendor Stock Feeds