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Jim2® Business Engine Help File

Navigation: Jim2 Functions > Banking > Electronic Payments (ABA Files)

Create an Electronic Payments Session

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Process payments in the normal way via Creditors (or enter expense cheques directly from the cheque book) using payment types that are flagged as Electronic Payments in Payment Type setups.

 

When payments have been completed and are ready for creating an export file, go to Accounts > Electronic Payments on the ribbon.

 

elec pmt in ribbon

 

A list will display showing all the electronic payments which have not been exported:

 

not exported pmt

 

The New? indicator column sets the N flag in the ABA file if the BSB/Account # combination has not previously been used in an ABA file, ie. look at all previous banking sessions to see if the BSB/Account has been used already.

 

New indicator

 

Info

You can unallocate and reverse electronic payments via a creditor record if required. This will then no longer show up in Electronic Payments.

 

Create electronic payments (bank) export file

To create the direct entry ABA file, tick the payments required, then click Create Bank File at the bottom of the screen.

 

createfile

 

Info

Lodgement reference numbers can be edited/added when sending ABA files.

 

lodgement ref

 

The payment session will use this lodgement reference. Remittance advices cannot be instigated from the ABA file. At the point of making individual payments via Creditors, send a remittance advice indicating which invoices are being paid.

 

Name and save the file to import to the online banking program/website.

 

Double click on the ABA file and it will open in Notepad. Once open, print a copy for recording purposes.

 

Import the electronic payments file into the online banking program

Each bank website or electronic interface has different methods by which to import an ABA file. Please check with the bank before attempting import.

 

Info

You can issue bulk remittance advices via a filtered Cheque Book list (select ABA File in the Payment By field.

 

If there is any problem (ie. incorrect account) when creating an electronic payment session, select that session and delete it.

 

confirm delete payments sess

 

Quality

If a payment session has been deleted after uploading the ABA file, this will need to be reflected in Jim2.

 

If bank details are changed, ie. switching banks, these changes will flow through to previous electronic banking sessions.

 

Info

If you wish to remove a payment from an electronic payment session, create a 'Dummy' Electronic Payment Bank File.

1.Click Edit.

2.Tick the Export tick box to select the transaction.

Ensure that there are Bank Account details entered on the Cardfile or in the Notes section of the contract.

removepmt

3.Click Create Bank File.

Delete the resulting bank file to ensure it is not imported into the bank.

 

Further information

Electronic Payments (BA Files)

Electronic Payments Setup

Electronic Payments General Ledger Setup

Electronic Payments CardFile Setup