On the ribbon, go to Accounts > Creditors. Creditors manages information relating to specific vendors' opening balances, purchases, payments and credits. It is linked to, and controlled by account information held within each vendor's card file, such as the vendor terms and discounts.
Creditors allow you to maintain a constant real-time balance on each of your vendor's accounts, showing any outstanding purchases, prepayments and credit amounts. This information is accessed using the Creditors List, as well as by hyperlinks on the Purchase form, at the point of finishing the PO via the Purchase Order Details screen, and of course via their card file code. Each transaction is easily viewed within the Creditor form screen.
From Jim2 Creditors and the interaction of other vendor information, accurate and relevant reports (such as the Detailed Aged Analysis report) can be produced.
Jim2 Creditors is divided into the following specific information areas that will give you a complete detailed record of:
▪The Creditors List – giving you the option to select one or a specific group of creditor(s).
▪Individual vendor record and their summarised creditors position via the Creditors form.
▪The outstanding transactions via the Creditors Allocate Payments grid.
▪The vendor's payment history via the Payments tab.
▪Communication with the creditor via the Notes tab
It is very important to use appropriate security levels when users are accessing and/or editing information that directly affects your company's financial records.