All Stock Types
▪If the Qty counted is less than the Qty on Hand, it will be marked in red text, and final confirmation will be required.
▪Blank counts are not allowed, ie. something has to be entered in the Qty Counted field, either manually or by Auto Add Count & Confirm.
▪If Qty counted is zero, it is a valid count, but confirmation will be required.
▪If Qty counted is more than Qty on Hand, confirmation will be required.
▪If Qty counted is equal to Qty on Hand, it will be confirmed automatically upon saving count, except for serial, special or attributed stock when Qty Counted of on hand stock equals new stock found. For example, Stock on Hand = 2, Qty Counted = 1, New Stock found = 1. The total counted would be 2 and equal to Qty on hand, but Jim2 should create a Stock Adjustment Qty+ for 1 and Qty- for 1 as well. In this case, stock will not be confirmed and will be displayed in red, even if Adjust Qty = 0.
For Serial and Special stock, when Qty- in Stock Adjustment it should have a PO# assigned, which means that Qty should be taken from exact PO – no FIFO will be applied.
Depleting Stock
No specific rules apply. Just check that the Qty on Hand is calculated properly when generating a list.
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Important When doing a Stock Adjustment with Qty-, linked stock is skipped (if any) when using FIFO. |
Serialised Stock
This may be with or without Attributes and/or Special stock.
▪There are two ways to count Serialised stock in a stocktake, depending on the setting of Strict Serial Scan (Tools > Options > Stock):
–If the option is not enabled, the user can skip counting if the Qty on Hand matches the Qty Counted.
–If enabled, the user must scan all serial numbers, regardless of the Qty counted.
▪On a Stock Adjustment with Qty-, where that stock is on a linked PO, a warning message will be displayed, and the Adjustment will not be allowed to finish.
Special Stock
▪Special stock can be counted in the same two ways as serial, ie. exact match or scan individually.
▪On a Stock Adjustment with Qty-, where that stock is linked to a PO a warning message will be displayed and the Adjustment will not be allowed to be finished.
Kitting Stock
When stocktaking any type of kit, you will need to count the individual stock items within the kits. You cannot stocktake kits as a whole.
Packages
▪Packages can be counted as a package, and not the individual stock items, and cannot be adjusted. Stocktake for packages is for informational purposes only.
▪To adjust the stock within a package, you must first unpack it. The individual stock codes that make up a package are not included in the stocktake session, as they are considered part of the package as per its stock record.
▪Stock that has been purchased on a Consign.In purchase order is included in the Stocktake session for counting purposes.
▪When finishing a Stock Adjustment for consignment stock on Qty-, Jim2 will check if there is enough real stock to do the adjustment. If there is not enough, a message will be displayed suggesting that you first purchase some of the stock on a Consign.Buy to allow for the adjustment.
▪Qty+ is simply a Qty+ adjustment and is not related to any specific Consign.In purchase order.
Reserved and Linked Stock
Reserved and Linked stock, ie. stock linked to a job via a PO, will be included in Qty on Hand figures, but the resulting Stock Adjustment will fail. In this case, the stock will need to be unreserved or unlinked before continuing.
Further information: