Jim2® Business Engine Help File

Debtors Allocate Payments Grid

When editing the debtor form, the Allocate Payments grid shows information relating to the customer invoices partially or fully outstanding.

To allocate payments, double click in the Paid Now field and enter the amount.

Field	Explanation	Notes
Invoice#	Invoice number.
Pay#	Payment number.	Only visible when is selected.
Date	The date of the invoice.
Invoice Amt	The total amount of the invoice.
Paid Amt	The amount that has been paid.
Discount	The amount of discount.	Applied against that invoice.
Account Fee Discount	The amount of the account fee on that invoice.
Paid Now	The payment amount that has been applied against that invoice.
Balance Due	The balance due on that invoice.
Date Due	The date that the invoice is due for payment.	If the due date has already passed, text in this field will be displayed in red.
Paid By	The method of payment – cash, cheque, etc.
Comment	Any comment that is attached to the payment.
Factored	This field is used to enter the date payment was made by third party debtor finance.
Branch/SubBranch/GL Dept (3 fields)	Branch, sub-branch (if used) and GL department.
Change Filter	This allows you to filter the grid view by various criteria.	Change Filter

You also have the following option buttons to:

Additional Options	Explanation
Include fully paid invoices	Tick this box to show paid invoices as well as unpaid invoices.
	Select the in the Invoice# field to show payments and returns that have been applied against this invoice. Click again to hide these details.
Auto Payment	Click this once you have entered payment information and do not want to manually allocate it to the invoices. This method will allocate the payment to the oldest outstanding amounts first. You must sort the list from oldest to newest (ie. oldest date at the top of the list) before selecting Auto Payment.
Clear Payments	This will clear any payment entry allocations. Your payment information – type, amount, etc. will remain. Only the allocations will be cleared.

Right click within the grid will bring up the following options:

Drop-down Option	Purpose
Apply to Invoice	Apply the payment to the selected invoice.
Auto Payment	Auto apply payment to the oldest invoice first.
Recalculate Discount	Recalculate the discount of this selected line.
Clear Payments	Any payment allocations will be removed.
Print Invoice #	Print a copy of the selected invoice.
View Sales Register #	View the job(s) the invoice relates to.
Expand	Expands view to show payments and returns that have been applied against this invoice.
Collapse	Restores the single row view for that invoice.
Expand All	Expands view to show payments and returns that have been applied against all invoices.
Collapse All	Restores the single row view for all invoices.
Export Data/Print/Print Preview	Export, print or print preview.
Copy/Copy All/Copy Row	Copy.

Further information: