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Jim2® Business Engine Help File

Navigation: Jim2 Functions > Accounts > Debtors

Debtors Allocate Payments Grid

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When editing the debtor form, the Allocate Payments grid shows information relating to the customer invoices partially or fully outstanding.

 

view debtor

 

To allocate payments, double click in the Paid Now field and enter the amount.

 

Field

Explanation

Notes

Invoice#

Invoice number.


Pay#

Payment number.

Only visible when arrow symbol is selected.

Date

The date of the invoice.


Invoice Amt

The total amount of the invoice.


Paid Amt

The amount that has been paid.


Discount

The amount of discount.

Applied against that invoice.

Account Fee Discount

The amount of the account fee on that invoice.


Paid Now

The payment amount that has been applied against that invoice.


Balance Due

The balance due on that invoice.


Date Due

The date that the invoice is due for payment.

If the due date has already passed, text in this field will be displayed in red.

Paid By        

The method of payment – cash, cheque, etc.


Comment

Any comment that is attached to the payment.


Factored

This field is used to enter the date payment was made by third party debtor finance.


Branch/SubBranch/GL Dept (3 fields)

Branch, sub-branch (if used) and GL department.


Change Filter

This allows you to filter the grid view by various criteria.

change filter

Change Filter

 

You also have the following option buttons to:

 

Additional Options

Explanation

Include fully paid invoices

Tick this box to show paid invoices as well as unpaid invoices.

arrow symbol

Select the arrow symbol in the Invoice# field to show payments and returns that have been applied against this invoice. Click again to hide these details.

 

toggle lists

Auto Payment

Click this once you have entered payment information and do not want to manually allocate it to the invoices. This method will allocate the payment to the oldest outstanding amounts first. You must sort the list from oldest to newest (ie. oldest date at the top of the list) before selecting Auto Payment.

Clear Payments

This will clear any payment entry allocations. Your payment information – type, amount, etc. will remain. Only the allocations will be cleared.

 

Right click within the grid will bring up the following options:

 

Drop-down Option

Purpose


Apply to Invoice

Apply the payment to the selected invoice.

debtors right click options

Auto Payment

Auto apply payment to the oldest invoice first.

Recalculate Discount

Recalculate the discount of this selected line.

Clear Payments

Any payment allocations will be removed.

Print Invoice #

Print a copy of the selected invoice.

View Sales Register #

View the job(s) the invoice relates to.

Expand

Expands view to show payments and returns that have been applied against this invoice.

Collapse

Restores the single row view for that invoice.

Expand All

Expands view to show payments and returns that have been applied against all invoices.

Collapse All

Restores the single row view for all invoices.

Export Data/Print/Print Preview

Export, print or print preview.

Copy/Copy All/Copy Row

Copy.

 

Further information: