The Purchases tab consists of a grid containing a listing of all purchases and transactions that have been nominated as a GST type of Purchase. Transactions displayed here have not been included in a previously reconciled GST session.
The fields within the Purchases tab grid are:
Field |
Explanation/Purpose |
Tran Date |
Date the transaction was entered into Jim2. |
Doc Date |
Date the transaction will impact on the general ledger. |
Ref# |
The document number, eg. the purchase order number. |
Comments |
Description of the document entered into Jim2, or the comment entered on a general journal. |
Debit |
Debit value including any GST. |
Credit |
Credit value including any GST. |
Rec |
When selected to be included in a GST session, this box will contain a tick. |
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You will see two dates in many areas of Jim2: ▪The Document date is the date that the transaction will impact on your general ledger accounts. ▪The Transaction date is the date you entered the transaction into Jim2. |
In the examples below, we can see different types of purchase related transactions in Jim2 that are both within the specified date range and outside the specified date range. Those transactions outside the specified date range have the date coloured red and the rest of the line coloured blue, whereas those within the date range are coloured black. Once ticked, the transactions are highlighted with a green background. Once ticked as Rec, the transactions are highlighted with a green background.
To select transactions in the Purchases tab, click Select All, then Select Purchases only at the bottom of the screen.
Select All Types will select all transactions in the nominated period in the Sales, Purchases and PAYG tabs. Once transactions have been selected, you will see that your screen has changed – the transactions within the date range now have a green background, and the Rec box at the right of the transaction has been ticked.
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Any transactions that fall before the specified date range will automatically be included in the current GST session when you select all, as Jim2 recognises those transactions have not been included in a previous reconciled GST session.
Any transactions that fall after the specified date range will not automatically be included in the current GST session when you select all. |
Selecting transactions in a later GST session does not change the document date of the original transaction, and has no impact on the general ledger.
Further information: