Folders, Tags and Categories

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docgroupmgmt

 

Documents make use of Groups as used in cardfiles, stock, etc. but with a slight variation – report groups are basically regarded as folders. The concept of a folder is explained in detail under Document lists.

 

Document folders, tags and categories are managed via Tools > Groups > Document Groups.

 

Folders are similar to standard report groups and can be up to five levels deep. Much like file folders under Windows, a document can only be in one folder at a time.

 

Example folders:

Sales > Stock > Images

Service > Tech > Manuals

 

Tags are much the same as non report groups. Documents can have multiple tags.

 

Example tags:

English

French

 

Category is much the same as brand or region. A document can only be in one category.

 

Example categories:

Plan

Article

Contract

 

Non report groups can also be imported from an XLSX file.

 

docgroupimport

 

Quality

Since all documents are stored within the Jim2 database, the Jim2 backup file size will increase accordingly. See Database Size Maintenance for more information.

 

Further information

Document Security

Documents and Objects

Document Lists

Document Preview

Document Status

Hidden Documents

OneDrive and Sharepoint Integration

Tabs in the Footer

Version Control

Add a Document

Add or Link Existing Document

Check Out/In a Document