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Jim2® Business Engine Help File

po stock grid


1.Enter the stock grid on the purchase order to be able to add the quantity supplied from the vendor in the Received field of the stock grid by either:

Pressing the F4 function key and tabbing to the Received field, or

Position the cursor in the Received field.

2.Enter the quantity supplied from the vendor.


If the stock received requires serial numbers on purchase, Jim2 will automatically prompt for entry of the serial numbers once moving off the Received field.


serial number warning


Click OK and the Serial Number entry screen will appear.


Enter serial no on PO

3.Enter the Vend Inv Date (required) in the header and change the status to Received.


In this case, the vendor invoice date actually refers to the date the stock was actually received.

4.Once the invoice is received, enter the Vend Inv#, change the Vend Inv Date to match the vendor invoice and Finish the purchase order.

PO confirm total

3.A message will appear, asking to confirm whether the total figures in this purchase order match the vendor invoice. This feature is extremely useful when vendors calculate tax amounts differently, for example at line level or overall.



Note: You cannot use the barcode scan process to receive stock on a purchase order.


How to

Add a Document to a Purchase/Expense Order

Add a Negative Expense Order

Add a Purchase Order

Add an Amount to a PO when Finished at $0

Add an Expense Order

Add Comments to a Purchase Order

Add Freight to a Purchase Order

Add Purchase Back order

Add Stock to a Purchase Order

Add Vendor Discount

Auto Create a Purchase Order

Create a PO from a Similar or Previous PO

Create a PO Template

Create a purchase order list

Employee Reimbursements

Enter Serial Numbers

Expense Order Stock Grid

Fix Incorrect Pricing after PO on Finished Status

How does Cost of Goods work

Link Expenses to a Purchase Order

Link a Job to a Purchase Order



Manufacturing Purchase Orders

Opening Balance Purchase Order

Print a Purchase/Expense Order

Progress Payments on Purchase Orders

Purchase an Asset Under Finance

Purchase Consignment Stock

Purchase List Header

Purchase Order list

Purchase Order Reports

Purchase Order Stock Grid

Receive Consignment Stock

Receive Stock

Record One Invoice number on Multiple Purchase Orders

Record Overseas Purchases, GST and Import Costs

Return to Vendor

Round up Supplier Invoices

Scan Stock into Purchase Orders

Staff Purchases

Unprint Purchase/Expense

View or Edit a Purchase/Expense