Show/Hide Toolbars

Jim2® Business Engine Help File

Navigation: Jim2 Functions > Purchases and Expenses

Opening Balance Purchase Order

Scroll Prev Top Next More

When setting up Jim2 for the first time, to enter opening balance stock quantities and values, add an opening balance purchase order. This purchase order is very similar to a standard purchase order when adding and finishing. The major difference is that no general ledger transactions are created but the values are added to the opening balance of the stock on hand asset and cost of goods sold (non depleting) accounts.


add open balance po



Some letters in the field names within the header are underlined, eg. Vend#. Using Alt+ the underlined letter will jump to the field beside that heading.


This purchase order is different in several ways:

1.Upon finishing this purchase order it will update the general ledger accounts Opening Balance field.

2.It will not adjust creditors figures.

3.It will not adjust taxation accounts.

4.It will not put an entry into the Transaction Journal.


Things you cannot do

1.Cannot add an account fee amount.

2.Cannot add any freight.

3.Cannot apply an expense.

4.Cannot Create Similar from an opening balance purchase order.


Things you can do

1.Unprint the opening balance purchase order at any time. There are no period restrictions – as long as no stock is sold.

2.Enter stock adjustments: Qty -, Qty + and COGS for the opening balance purchase order.

3.Enter returns to vendors for opening balance purchase orders.

4.Create back order purchases from an opening balance purchase order. This is useful first using Jim2 and a stocktake is undertaken but the quantities do not equal the actual count at this point in time.



Enter the values as COGS or the incorrect amounts will show in pricing and when transferring amounts to cost of goods sold accounts.


How to

Add a Document to a Purchase/Expense Order

Add a Negative Expense Order

Add a Purchase Order

Add an Amount to a PO when Finished at $0

Add an Expense Order

Add Comments to a Purchase Order

Add Freight to a Purchase Order

Add Purchase Back order

Add Stock to a Purchase Order

Add Vendor Discount

Auto Create a Purchase Order

Create a PO from a Similar or Previous PO

Create a PO Template

Create a purchase order list

Employee Reimbursements

Enter Serial Numbers

Expense Order Stock Grid

Fix Incorrect Pricing after PO on Finished Status

How does Cost of Goods work

Link Expenses to a Purchase Order

Link a Job to a Purchase Order



Manufacturing Purchase Orders

Opening Balance Purchase Order

Print a Purchase/Expense Order

Progress Payments on Purchase Orders

Purchase an Asset Under Finance

Purchase Consignment Stock

Purchase List Header

Purchase Order list

Purchase Order Reports

Purchase Order Stock Grid

Receive Consignment Stock

Receive Stock

Record One Invoice number on Multiple Purchase Orders

Record Overseas Purchases, GST and Import Costs

Return to Vendor

Round up Supplier Invoices

Scan Stock into Purchase Orders

Staff Purchases

Unprint Purchase/Expense

View or Edit a Purchase/Expense