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Jim2® Business Engine Help File

Navigation: Jim2 Ribbon Tabs in Detail > Purchases and Expenses

Record One Invoice Number on Multiple Purchase Orders

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As a supplier may provide one invoice number for multiple purchase orders (POs), Jim2 allows the entry of the same invoice number on multiple POs. Each PO will then be displayed in the Creditors area as an individual entry, displaying the Vendor invoice number.

 

Two important things to consider:

1.The total dollar value of the POs using the same invoice number need to equal the total of the invoice.

2.When paying the Vendor invoice via Creditors, it needs to be considered as one invoice even though there are multiple line entries.

 

After adding the one invoice to multiple POs, ensure the POs are on Received status, then create a list of Received POs, using the Vend Inv # field as a filter.

 

multiple po on one invoice

 

Click Show Total at the bottom of the list to display the total of the list and compare it to the invoice total. If the amounts differ, edit the POs and review. Once the totals match, finish each PO.

 

show total

 

When reviewing the Creditor Account, use Change Filter to select the Vend Inv #, and Jim2 will display only the transactions associated with that invoice number.

 

change filter button

 

inv for multiple pos

 

Further information:

Purchases Security

Expenses at a Glance

Purchases at a Glance

Add a Negative Expense Order

Add a Purchase Order

Add an Amount to a PO when Finished at $0

Add an Expense Order

Add Comments to a Purchase Order

Add Purchase Back order

Add Stock to a Purchase Order

Auto Create a Purchase Order

Create a PO from a Similar or Previous PO

Create a Purchase Order List

Debtors Purchase Orders

Employee Reimbursements

 

 

Enter Serial Numbers

Expense Order Stock Grid

Expenses Tab on POs

Fix Incorrect Pricing after PO on Finished Status

How does Cost of Goods work

Link Expenses to a Purchase Order

Manufacturing Purchase Orders

Opening Balance Purchase Order

Print a Purchase/Expense Order

Purchase an Asset Under Finance

Purchase Consignment Stock

Purchase List Header

Purchase Order List

Purchase Order Reports

Purchase Order Stock Grid

 

Purchase/Expense Comment Grid

Purchase/Expense Order Footer

Purchase/Expense Order Header

Purchases/Expenses Status

Purchases/Expenses Tabs

Receive Consignment Stock

Receive Stock

Record Overseas Purchases, GST and Import Costs

Return to Vendor

Round up Supplier Invoices

Unprint Purchase/Expense

View or Edit a Purchase/Expense