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Jim2® Business Engine Help File

Navigation: Jim2 Functions > Purchases and Expenses

Expense Order Stock Grid

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This section of the Expense Order form contains a grid used to record any expenses that have been incurred in relation to a purchase order.


Within this grid is displayed information regarding the cost of the goods, the tax free and the tax paid price of the goods, the tax code and total of the expense.


Expense PO Grid

Expense Order expanded view


The fields within the expense grid are described below. Depending on your Options/Setups, it's possible that not all of these will be available.





The date the entry is made.


The initials of the user who made the entry.


The purchase order number that the expense relates to.

Account Code

General ledger code for this expense.


locate value


Note: Ctrl+S will open the Locate value screen to assist in locating the required code.


Enter the branch (only visible if you use Branches).


Enter the sub-branch (only visible if you use SubBranches).

GL Dept

Select a GL department (if required).


This is a description of the expense.


Number of the units incurred.

Price Ex

The price of the expense without tax.

Price Inc

The price of the expense including the tax component.


Tax code.


Total amount of the expense.



If you are entering a negative expense order, the quantity is still entered as a positive number, as we do not keep track of quantities for expenses. Only the dollar values should be entered as negative values.



If the expense is applied to a purchase order, it will disregard the general ledger account selected and use the Expenses on Unfinished POs account, and from there will be distributed to the correct Stock on Hand – Stock GL Group accounts. You cannot select a branch, sub-branch or GL department if the expense is applied to a purchase order.


Further information:

Purchases Security

Expenses at a Glance

Purchases at a Glance

Add a Negative Expense Order

Add a Purchase Order

Add an Amount to a PO when Finished at $0

Add an Expense Order

Add Comments to a Purchase Order

Add Purchase Back order

Add Stock to a Purchase Order

Auto Create a Purchase Order

Create a PO from a Similar or Previous PO

Create a Purchase Order List

Debtors Purchase Orders

Employee Reimbursements



Enter Serial Numbers

Expenses Tab on POs

Fix Incorrect Pricing after PO on Finished Status

How does Cost of Goods work

Link Expenses to a Purchase Order

Manufacturing Purchase Orders

Opening Balance Purchase Order

Print a Purchase/Expense Order

Purchase an Asset Under Finance

Purchase Consignment Stock

Purchase List Header

Purchase Order List

Purchase Order Reports

Purchase Order Stock Grid


Purchase/Expense Comment Grid

Purchase/Expense Order Footer

Purchase/Expense Order Header

Purchases/Expenses Status

Purchases/Expenses Tabs

Receive Consignment Stock

Receive Stock

Record One Invoice number on Multiple Purchase Orders

Record Overseas Purchases, GST and Import Costs

Return to Vendor

Round up Supplier Invoices

Unprint Purchase/Expense

View or Edit a Purchase/Expense