Write off a Bad Debt

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Writing off a bad debt should only be performed when there is no chance of ever recovering the stock or the money from the customer, or a customer whose debt just needs to be written off.

 

Rather than paying the outstanding invoices (by cheque or credit card, etc.), this nominates that they are effectively being paid by bad debt.

 

Jim2 moves the total value of the bad debt to the correct linked general ledger account, and moves the monetary value of the invoices involved to the BAS. When using Bad Debt as a payment method in debtors, Jim2 includes the credit on the GST in the entry.

 

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Note: If the amount to be cleared originated from an opening balance, Jim2 will not take up a credit for GST, as there was no recording of GST in the opening balance entry. See below for more information.

 

There are Bad Debts accounts already set up in Linked Accounts.

 

baddebtslinkedaccts

 

To write off a bad debt, follow the steps below.

 

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Single, part or multiple purchases (or invoices) can be written off at one time.

1.On the ribbon, go to Accounts > Debtors (or Creditors) and bring into view the record to write off.

2.Click Edit.

3.Enter the required date, or use the default one already shown (today).

4.Select Type Bad Debts. The GL Acc., Payment By and Cheque No fields are not displayed for this type of transaction.

5.To enter the amount, click in the Paid Now field of the purchase (or invoice) line. This will remove any discounts and/or account fees. Enter the amount required to be written off. If necessary, repeat this for any other lines. The Amount field in the form header will be updated to show the total amount that is being written off.

writeoffbaddebt

6.Enter a comment when entering a bad debt. The transaction cannot be saved until a comment is entered.

7.Click Save.

 

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The Payment By field is not shown in the form header, as it isn't required when entering bad debts. The Amount field in the form header is not editable, and is updated as each amount is entered into the Paid Now field.

 

To view information relating to the bad debt, right click on it and click View Transaction Journal:

 

viewtransactionjournal

 

This will show all information relating to the accounts used.

 

hmtoggle_arrow1Reverse a bad debt

 

hmtoggle_arrow1Writing off a Creditors bad debt

 

Further information

Accounts Security

Account Inquiry

Clear the Historical Balancing Account

Credit Cards

Creditors

Debtors

Advanced Creditors

Suggested End Of Month Procedures

End of Financial Year

Enter a Capital Asset

Enter Child Support Payments

Enter Government Support Payments

Purchase a Capital Asset Under Finance

General Journals

General Ledger

GST Sessions and the BAS

Handle Paypal (and Similar)

Multicurrency Revaluations

Record Debtors/Creditors Contras

Rounding Issues

Sell a Company Asset

Set up a Loan Account

ATO Reportable Sub-Contractor Payments

Share Utility Expenses with other Businesses

Transaction Journal

Understanding Debits and Credits

Use Debtors and Creditors Adjustments

Recover Bad Debts

Withhold Tax

Write off Fixed Asset

Work with Tax Codes in Jim2