Unprint an Invoice and Reverse Payment |
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An invoice adds vital accounting information to the company records in terms of stock, profit, debtors and turnover. Jim2 gathers the information from invoices (as well as purchases, returns to vendors, returns from customers and payments) and creates entries in the Transaction Journal which updates the general ledger.
The following circumstances will not allow un-printing of an invoice: ▪A return from customer has been entered for that invoice. ▪The related period is closed. ▪The invoice is in a previous financial year (this is calculated using information in Options, not the current date).
Jim2 will produce a warning for users attempting to unprint an invoice if the invoice is in a previous BAS/GST period. 1.On the ribbon, go to Jobs > Unprint. 2.The Unprint Invoice screen will be displayed. Enter the invoice number to be unprinted, and select OK. If the invoice has been paid, you can also choose to reverse the payment. If the payment is reversed, it will be removed from unbanked funds. If the payment is not reversed, it will automatically be unallocated and saved as an unapplied credit. 3.The unprint invoice warning screen is displayed with details of the invoice, checking that this is the invoice to re-edit or cancel. If the details are correct, select Yes. 4.A confirmation will be displayed – select OK. The general ledger, stock and debtors records will now be updated by Jim2.
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