Unprint an Invoice and Reverse Payment

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An invoice adds vital accounting information to the company records in terms of stock, profit, debtors and turnover. Jim2 gathers the information from invoices (as well as purchases, returns to vendors, returns from customers and payments) and creates entries in the Transaction Journal which updates the general ledger.

 

Info

It is preferable to process a Return From Customer to offset an invoice, then re-invoice if necessary. Unprinting an invoice should be used as a last resort and users should consider all ramifications of proceeding with an unprint.

 

Unprint is only suggested for recently created invoices with minor errors.

 

Quality

Unprinting aged invoices can impact on GST BAS reporting.

 

The following circumstances will not allow un-printing of an invoice:

A return from customer has been entered for that invoice.

The related period is closed.

The invoice is in a previous financial year (this is calculated using information in Options, not the current date).

 

Jim2 will produce a warning for users attempting to unprint an invoice if the invoice is in a previous BAS/GST period.

1.On the ribbon, go to Jobs > Unprint.

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2.The Unprint Invoice screen will be displayed. Enter the invoice number to be unprinted, and select OK. If the invoice has been paid, you can also choose to reverse the payment. If the payment is reversed, it will be removed from unbanked funds. If the payment is not reversed, it will automatically be unallocated and saved as an unapplied credit.

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3.The unprint invoice warning screen is displayed with details of the invoice, checking that this is the invoice to re-edit or cancel. If the details are correct, select Yes.

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4.A confirmation will be displayed – select OK. The general ledger, stock and debtors records will now be updated by Jim2.

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Info

When an invoice has been unprinted, the job will revert to Ready. Make the job Active before editing it.

 

Further Information

Add a Late Fee

Apply a Credit Payment when Invoicing

Email Invoices

Find a cancelled invoice

Invoice a COD Customer Without Taking Payment

Invoice a List of Jobs

Invoice a Single Job

Invoice Descriptions

Invoice Details Tab on Job

Invoice Details Tab on Quote

Invoice Name on Job

Invoice Using GL Account

Invoicing Authentication Security


Job Invoice Options

Personalise an Invoice

Print an Invoice

Proforma Invoice

Raise a Tax Invoice for Progress Claims

Receive Payments When Invoicing

Reprint Invoices

Round up Invoices

Send Multiple Invoices to an Email Address

Set up back of page text on invoice

Docket Jobs

Sales Register