Debtors Allocate Payments Grid

Invoice#

Invoice number.

Pay#

Payment number.

Cust Ref#

Customer reference number from the original job.

Only visible when is selected.

Tran. Date

The actual transaction date (ie. when entered), which can be different to the date of the invoice.

Only visible when is selected.

Date

The date of the invoice.

Invoice Amt

The total amount of the invoice.

Paid Amt

The amount that has been paid.

Discount

The amount of discount.

Applied against that invoice.

Account Fee Discount

The amount of the account fee discount on that invoice.

Paid Now

The payment amount applied against that invoice.

Balance Due

The balance due on that invoice.

Date Due

The date that the invoice is due for payment.

If the due date has already passed, text in this field will be displayed in red.

Paid By        

The method of payment – cash, cheque, etc.

Comment

Any comment that is attached to the payment.

This shows any comment that was entered into the Comment field when entering payments, etc.

Factored

This field is used to enter the date payment was made by third party debtor finance.

Branch/Sub-Branch/GL Dept

Branch (if Branches are enabled), sub-branch (if used) and GL Department.

Change Filter

This allows for filtering the grid view by various criteria.

Include fully paid invoices

Tick this box to show paid invoices as well as unpaid invoices.

Click the in the Invoice# field to show payments and returns that have been applied against this invoice. Click again to hide these details.

Auto Payment (bottom left of screen)

Select this once payment information has been entered, and manually allocating it to the invoices is not required. This method will allocate the payment to the oldest outstanding amounts first.

The list must be sorted from oldest to newest (ie. oldest date at the top of the list) before clicking Auto Payment.

Clear Payments

This will clear any payment entry allocations. Payment information – type, amount, etc. will remain. Only the allocations will be cleared.

Apply to Invoice

Apply the payment to the selected invoice.

Auto Payment

Auto apply payment to the oldest invoice first.

The list must be sorted from oldest to newest (ie. oldest date at the top of the list) before clicking Auto Payment.

Recalculate Discount

Recalculate the discount of this selected line.

Clear Payments

Any payment allocations will be removed.

Print Invoice #

Print a copy of the selected invoice.

View Sales Register #

View the job(s) the invoice relates to.

Expand

Expands the view to show payments and returns that have been applied against this invoice.

Collapse

Restores the single row view for that invoice.

Expand All

Expands the view to show payments and returns that have been applied against all invoices (as separate lines under the original line).

Collapse All

Restores the single row view for all invoices.

Export Data/Print/Print Preview

Export, print or print preview.

Copy/Copy All/Copy Row

Copy.