Debtor List

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To edit, add payments, view or report on a debtor, a group of debtors, or produce debtor statements, filter the available debtors using the Debtors list.

 

debtorsinribbon

 

The Debtors list can also display all debtors, regardless of whether they have a balance or not.

 

debtorslist

 

Info

What appears in the header in relation to aging depends upon what has been set up in Options. See here for more information.

 

If Debtors aging by days is unticked in Options, the header will appear as in the above image.

 

If the box is ticked the header will appear as below, based on what you have selected in Options, where you can change the days to suit your business.

 

debtorscreditors1

 

debtorscreditors2

 

 

Use this list to locate a certain customer or group of customers using the filters in the top section of the form.

 

This section explains the field headings in the Debtors list header.

 

CardFile Filter

Explanation and/or Note

Cust#

Customer's card code.

As of

This will produce a list of debtors with due dates prior to this date.

Terms

Produce a list of debtors by their terms of payment, eg. COD, Net 7 days, etc.

Price level

Produce a list of debtors within a particular price level.

Acc.Manager

Select a specific account manager to filter the list by. See Relative Names (towards the bottom of this page) for more information.

Date Due>

Date due is after the date entered here.

Date Due<

Date due is before the date entered here.

Contact

Contact name from the cardfile.

Name

The customer's name.

Send via

Choose the send via method, eg. Print, Fax, Email, Email and Print, Don't Send. Choosing Email will email an invoice and print one copy if Printer 2 is set up to print 1. If not, Email will send only.

Groups

Any cardfile groups for filtering.

Aged By

Select either Invoice Date or Due Date.

Balance

See below table.

 

Right click in the grid to allow adding more columns.

 

debtorscreditors3

 

A useful feature of the Debtors list is filtering can be by Account Manager.

 

debtorsbyaccmgr

 

Tip

Some letters in the field names within the header are underlined, eg. Cust#. Using Alt+ the underlined letter will jump to the field beside that heading.

 

Jim2 includes a hyperlink from the customer's cardfile straight to their debtor record – this hyperlink can be accessed by hovering over Cust# in a job, then choosing View Debtor.

 

debtorlink

 

When invoicing, Jim2 also provides access to the current debtor balance (for the customer being invoiced) in the Invoice screen at the bottom of Customer Account Details.

 

debbtoraccountdetails

 

Sorting, searching and grouping are available as per other lists in Jim2. Select the column header in the grid, then drag it to the Group By area to group.

 

debtorlistdrag

 

The right-hand side of the form header contains the following options.

 

Balance Filter

Explanation and/or Note

Balance

In the drop down list, choose from one of the six options here:

Balance <> 0

Debtors with a balance greater or less than 0.

Balance > 0

Debtors with a balance greater than 0.

Balance < 0

Debtors with a balance less than 0.

Unallocated

Shows any credits that have not yet been applied.

All Debtors

View all debtors, whether they owe money or not.

Overdue

Show all overdue.

Balance 30 checkbox

Select debtors who still owe money after 30-59 days after invoice date.

Balance 60 checkbox

Select debtors who still owe money 60-89 days after invoice date.

Balance 90 checkbox

Select debtors who still owe money after 90 days or more.

BPAY Ref#

Enter a BPAY reference number (if applicable).

Credit Hold

Choose from one of these seven options: OFF (Auto), ON (Auto), OFF (Manual), ON (Manual), ALL ON, ALL OFF, ALL.

 

The three bottom fields are self explanatory: Branch, Sub-Branch, GL Dept (If branches are enabled).

 

hmtoggle_arrow1Grid Result Groups

 

hmtoggle_arrow1Example debtors list: 60 days

 

hmtoggle_arrow1Debtors List colours

 

There are a number of other useful right click options, all self explanatory. Grid Columns... allows adding further columns to the grid.

 

exportdebtorsdata

 

 

Further information

Debtors Adjustments

Debtors Allocate Payments Grid

Debtors Auto Credit Hold

Debtor Form

Debtors Documents Tab

Debtors Notes Tab

Debtors Opening Balances

Debtors Payments Tab

Debtors Statement Printing

Debtor Management

Debtors Reports

Apply a Credit/Prepayment

Clear a Credit on a Debtor

Clear Small Debtor Balances

Create a Debtor Refund

Enter a Credit

Enter a Credit Payment

Enter a Payment

Enter a Prepayment

Enter Discounts and Account Fees

Issue a Credit Note

Debtor Payments Including Commission

Move Unknown Payments to Debtor

Reversal Entries

Reverse Discounts and Account Fees

Reverse or Delete a Payment

Send Payment Receipts

Unallocate a Payment

Undo Incorrect Refund