Move Unknown Payments to Debtor

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From time to time, a payment is received where the customer to allocate it to is not known.

 

First, set up a debtor cardfile (card code UNK.DEBTOR, or similar) to allocate these payments to until the correct customer can be located.

 

unknowndebtor

 

Add the payment against the unknown debtor's account via the debtor form – this account will now show a credit balance.

 

unknownpmt

 

Once the correct customer is established, use the debtor adjustment functionality to move the balance from the unknown debtor account to the correct debtor account.

1.From the unknown account:

Add a debtor's adjustment up, tax code X, GL Account 4-XXXX debtor/creditor adjustments. This will produce an outstanding value.

2.From the correct debtor account:

Add a debtor's adjustment down, tax code X, GL Account 4-XXXX debtor/creditor adjustments. This will produce a credit. Allocate the credit to the outstanding invoice.

 

Further information

Debtors Adjustments

Debtors Allocate Payments Grid

Debtors Auto Credit Hold

Debtor Form

Debtors List

Debtors Documents Tab

Debtors Notes Tab

Debtors Opening Balances

Debtors Payments Tab

Debtors Statement Printing

Debtor Management

Debtors Reports

Apply a Credit/Prepayment

Clear a Credit on a Debtor

Clear Small Debtor Balances

Create a Debtor Refund

Enter a Credit

Enter a Credit Payment

Enter a Payment

Enter a Prepayment

Enter Discounts and Account Fees

Issue a Credit Note

Debtor Payments Including Commission

Reversal Entries

Reverse Discounts and Account Fees

Reverse or Delete a Payment

Send Payment Receipts

Unallocate a Payment

Undo Incorrect Refund