Enter a Payment

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There are two methods of entering payments for creditors.

 

Method one requires entering an amount into the Amount field, then allocating the payment to multiple vendor invoices by way of the Paid Now field for each invoice.

 

enterpaymentamount

 

Method two allows for double clicking in the Paid Now field for purchase orders/vendor invoices – Jim2 will calculate the total in the Amount field. Continue in this manner until all payments have been made.

 

dcpayment

 

If Payment Approved is not ticked against an invoice, payments or credits to that invoice cannot be applied. In Tools > Options > Purchase tick Payments are Approved by default to allow this. This default setting largely depends on the business workflow as to who is ordering the goods and approving creditor invoices/purchase orders for payment.

 

If the person finishing the purchase orders (ie. checking them against the vendor invoices prior to finishing) is the person who is responsible for approving the invoices for payment, tick Payments are Approved by default.

 

If the responsibility lies with different people, the default setting would be for this not to be ticked, so the person paying the creditor would select the invoices that are approved for payment and only pay those that are approved.

 

You can also enter a payment without using either method. This will then show as an unapplied credit on the creditor record.

 

hmtoggle_arrow1Method one

 

hmtoggle_arrow1Method two

 

Hyperlinked fields

Some fields provide hyperlink access to view associated information. Hovering the cursor over the wording to the left of the field will display the label name in blue if it is hyperlinked. Click on the label and choose the option to view. Card Code – will open the cardfile of the code entered here.

 

Further information

Central Billing in Creditors

Creditors Allocate Payments Grid

Creditor Form

Creditors List

Creditors Payments Tab

Creditors Documents Tab

Creditors Notes Tab

Creditors Opening Balances

Creditors Reports

Apply a Credit/Prepayment

Cancel a Payment/Cheque

Clear Small Creditor Balances

Create a Creditor Refund

Creditors Adjustments Up and Down

Enter a Credit

Enter a Prepayment

Discounts and Account Fee entries

Manage Payment Returned from Bank

Reversal Entries

Reverse Discounts and Account Fees

Send a Remittance Advice

Show Invoices Due

Unallocate a Payment