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Jim2® Business Engine Help File

Navigation: Managed Print Services Edition

Set Up and Use Web Meter Reads

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1. Set up Jef for Page Counts (Meter Reads)

 

Info

In the installation, there is a sample site which already has a photocopier website set up. This is recommended to use and set up over manual configuration.

 

Log on to your website as an administrator. Go to Site Admin > Manage > Pages, select the Meter Reads page, then click Edit on the right hand side. Tick Anonymous, then select the template eBusiness No Logon.

 

emeter reads no logon

 

You then need to Publish Pages to ensure this change is live on the website.

 

publish pages2

 

2. Configure the Jim2 Options

On the ribbon, go to Tools > Options > Machine > Machines, and enter the web address for the meter reads (this is set up via eBusiness Service). Tick Auto BCC Page Requests if you wish to receive them via your email address as well.

 

page count url

 

Set up web user security to allow access to the web page.

 

web user

 

Set up an administrator to have Jef Administration access, and/or enable a user for a web account.

 

enable account

 

3. Set up Email Templates

Email Templates need to be set up using macros for page requests.

 

meter read template

 

Templates need to be set up for Email Password (see bottom macro in image above) if required.

 

add web address

 

web email

 

4. Send the Welcome Email from Card File

Info

You will need to have the SMTP Email Server set up in Jim2 Options. Do not send the email until you have completed/confirmed the Jef installation.

 

email password

 

5. Set up Machines for Request by Web Email

a.In each machine, select Request By. Change this to Email (Web).

request by web

b.You are able to set up an individual contact that will receive the page requests and web logon as well.

c.In CardFile, set up the Email Photocopier for each contact, including the primary contact.

email photocopier

Run a Machine list, and filter as required (ie. select a particular card file, etc.). Select Report > Machine List - E-Meter Read Setup.

 

emeter read setup

 

Select Preview, tick Change machine's Request By method to Email (Web), then click Run..

 

warning1

It is important that you select the correct Request By method, otherwise, if left blank, it will run a list of all machines.

 

On the ribbon, select the Report Machine List - E-Meter Read Setup.

 

emeter setup

 

Click Print.

 

emeter setupa

 

Click OK (do not tick any other boxes).

 

Go into one of the machines and ensure that Request #, Attn: and Request By have been properly populated.

 

request by

 

Once complete, you can then request meter reads either via a list, or via a machine. Select the Machine - Page Request Form report, then click Print. You will receive the following message. Click OK.

 

web email

 

You will then be presented with the email according to the template you set up earlier (see point 3 above).

 

request by web

 

Click Send.

 

Further information:

Managed Print Services Edition

Overview

Setup

Machine Footer

Machine Header

Machine Lists

Machine Reports

Meter Overview

Meter Reading Options

Operation

3 Tier Colour Coverage Billing

3 Tier Colour Coverage Reads Billed with Total Colour Rate

3 Tier Colour Coverage Reads Min Volume on Colour Total

Add Manual Meter Readings

Add or Remove a Child from a Master

Advanced Meter Examples

Base Charge and Minimum

Base Charge and Base Rate

Bill a Master Machine

Billing Exact Amount Using a Balancing Meter

Billing Using Prepaid Blocks

Billing Using Expiring Prepaid Blocks

Black A3 and Black A4 Meter with Minimum Volume Over the Two Meters

Black A3 and Separate A4 Meter

 

Clawback Meters

Create a Non Billing Template

Create a Machine Contract

Estimate Meter Reads

Fix Incorrect Meter Read

Machine Serviced by 3rd Party

Machine Serviced by 3rd Party with Base Charge

Machine Serviced by 3rd Party with Minimum Charge

Machine Serviced by 3rd Party with Minimum Volume Charge

Machine with Total Meter

Manage Invoicing Multiple Masters

Minimum Dollar Amount

Minimum Dollar Amount for Black Only

Minimum Volume for Black

PMP Plan Meter Setup

Prepaid Pages

Produce a Summary Invoice

Recommended Reports

Refurbish Machines Using Special Stock and Sales Kit

Refurbish Machines Using Special Stock and Manufacturing

Refurbish Photocopier Parts

Replace a Machine Part

Service and Finance Split Billed as Single Amount

Set up a Master Machine

 

Set up and Use Text Email Request

Set up Consumable Coverage on 3 Tier Billing Stock

Set up Machine with Price Break Point

Set up Master with Average Billing

Set up Master with Clawback All Unders at Current Rate

Set up Master with Clawback all Unders at Historical Rate

Set up Master with Clawback All Unders Overs at Current Rate

Set up Master with Clawback Open Unders and Overs at Current Rate

Set up Master with Clawback Open Unders at Current Rate

Set up Master with Meters with Different Periodicities

Set up Master with Multiple Black with A3 and A4 Meter and Min Volume

Set up Master with Multiple Child Machines

Set up Master with Multiple Children and Minimum Volume

Set up Master with Multiple Children with Different Black Rate

Set up Master or Standalone with Free Pages

Set up Master or Standalone with Prepaid Pages

Set up QR Code

Simple Meter Examples

Skip Billing

Split Billing 2nd Party

Split Meter Setups

Terminate a Contract

Unders and Overs Meter Setup