Whilst there are no issues with marking stock as inactive when there is a quantity in stock (as this does not affect reporting), a warning will appear:
Normally, the stock would not be marked as inactive when there is a quantity in stock, however it is fine to do so.
Possible reasons for marking inactive:
▪New product but not for sale or purchase yet.
▪Old product that is in stock and needs to be written off.
▪It should not be available for selection, ie. product recall for example, and stock is in a quarantine location.
▪The product is still in stock, but just being flagged as inactive.
Consider unticking both the This Stock I Buy and This Stock I Sell, which is the basically the same as Inactive.
A report to use for auditing purposes is Stock Value By GL Group under Management > Reports in the Stock Reports folder. This report directly compares the stock sub ledger to the general ledger, and is a good way to check that no one is journalling directly to the SOH general ledger accounts.
In a perfect world this report should match to the cent, but is often out a few cents due to rounding (eg. I buy a pack of 3 things at $10 so 3.3333 each in SOH).
The Stock List by default only shows active stock, however if clicking in the Active checkbox twice to show a solid black box inside the checkbox will show both active and inactive.
Further information
Backfill Stock Sold in Advance
Buy and Sell in Different Measures
Change a Serial Number on a Stock Record
Export a Stock Report to Spreadsheet
Generate Backdated Stock on Hand Report
Move Stock from Depleting to Asset
Stop Users From Giving Discounts
Update Existing Vendor Pricing