Debtors Purchase Orders

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Debtors purchase orders can be used to record customer trade-ins. A debtors purchase order essentially buys the stock from the customer and records it in Jim2 in stock on hand, to be sold later.

 

There will also be times when customers need to return goods which were originally sold through the previous system. The way Jim2 handles this situation is to use a different type of purchase order – a Debtors purchase order. This works in a slightly different way to a normal purchase order, the main difference being that the fields within the stock grid of this purchase order have different meanings and functions. These fields are explained below:

 

debtorspo

 

Tip

Some letters in the field names within the header are underlined, eg. Cust#. Using Alt+ the underlined letter will jump to the field beside that heading.

 

Once the type of the purchase order is changed to a Debtors PO, the Vend# field changes to Cust#, Vend Inv# changes to Cust Inv#, and Vend Inv Date changes to Credit Date.

 

Within the stock grid, the Cost (COG) field is where to enter the dollar value per unit at which the stock is to be returned into stock on hand. The Price Ex. and Price Inc. fields are for the pricing tax free and tax paid that is to be credited to this customer. Most of the time this will be the original selling price.

 

The following will appear when selecting Save:

 

debtors po confirm

 

Debtors PO transactions can be found in the Transaction Journal. The Transaction Journal entry created will differ from a standard purchase order. It will have the reference code of DPO (Debtors Purchase Order) and will be displayed in the Sales tab of the Transaction Journal.

 

dpo tr jnl

 

The transaction will include the amounts relating to crediting the income, tax and debtors accounts, and also the stock on hand movement from cost of goods sold back to stock on hand accounts. This will create a credit entry in this customer's debtor record that can be applied to invoices, the same as normal credit amounts.

 

dpo in debtor

 

RFC- reports as a negative sale – P & L appears in the income section.

 

Debtors purchase order is not treated as negative income, rather is taken as stock on hand.

 

Info

Labour, freight or account fees cannot be added on a debtors purchase order as apply expenses cannot be applied to debtors purchase orders.

 

To unprint a Debtors PO, the credit on the Debtor must be unallocated first.

 

Further information

Purchases Security

Expenses at a Glance

Purchases at a Glance

Expenses Tab on POs

How Does Cost of Goods work

How PO Status Affects the GL

Purchases/Expenses Status

Purchase/Expense Order Header

Purchase/Expense Order Footer Tabs

Purchase/Expense Comment Grid

Purchase Order Approval Process

Purchase Order Stock Grid

Purchase Order Reports

Purchase Order List

Purchase/Expense Preview Pane

Purchase List Header

Expense Order Stock Grid

Opening Balance Purchase Order

Add a Negative Expense Order

Add a Purchase Order

Add a Document to an Order

Add an Amount to a PO when Finished at $0

Add an Expense Order

Add Backorder Purchase Order

Add Comments to a Purchase/Expense Order

Add Freight to a Purchase Order

Add Stock to a Purchase Order

Add Vendor Discount

Auto Create a Purchase Order

Create a PO from a Similar PO

Create a PO Template

Create a Purchase Order List

Enter Serial Numbers

Fix Incorrect Pricing after PO Finished

Handle Employee Reimbursements

Handle a Credit for Freight Charged

Link a Job to a Purchase Order

Link Expenses to a Purchase Order

Print a Purchase/Expense Order

Progress Payments on Purchase Orders

Purchase Consignment Stock

Receive Consignment Stock

Receive Stock

Record One Invoice Number on Multiple POs

Record Overseas Purchases, GST, Import Costs

Return to Vendor

Round up Supplier Invoices

Scan Stock into a Purchase Order

Staff Purchases

Unprint Purchase/Expense

Vendor Price Breaks

View or Edit a Purchase/Expense