Expense Order Stock Grid

Back Top Previous Next

This section of the Expense Order form contains a grid used to record any expenses that have been incurred in relation to an expense order.

 

Within this grid is displayed information regarding the cost of the goods, the tax free and the tax paid price of the goods, the tax code and total of the expense.

 

Expense PO Grid

Expense order expanded view

 

expense po grid1

Expense order not expanded

 

The stock grid area can be expanded by clicking and dragging the horizontal dots up and down. Double clicking the dots will hide the stock grid completely. Double click again to show.

 

Hidegrid

 

The fields within the expense grid are described below. Depending on the Options/Setups, it is possible that not all of these will be available.

 

Field

Explanation

Date

The date the entry is made.

Initials

The initials of the user who made the entry.

PO#

The purchase order number that the expense relates to, otherwise it will be blank if it doesn't relate to a purchase order.

Account Code

General ledger code for this expense. Use the ellipsis [...] beside this field to search for the correct code.

 

Note: Ctrl+S will open the Locate value screen to assist in locating the required code.

 

locate value

Branch/Sub-Branch

Enter the branch (only visible if Branches are being used).

GL Dept

Select a GL Department (if required).

Description

This is a description of the expense.

Qty

Number of the units ordered.

Price Ex

The price without tax.

Price Inc

The price including the tax component.

Tax

Tax code.

Total

Total amount of the expense.

 

Info

When entering a negative expense order, the quantity is still entered as a positive number, as quantities for expenses are not kept track of. Only the dollar values should be entered as negative values.

 

Info

If the expense is applied to a purchase order, it will disregard the general ledger account selected and use the Expenses on Unfinished Purchase Orders account, and from there will be distributed to the correct Stock on Hand – Stock GL Group accounts. A branch (if branches are enabled), sub-branch or GL Department cannot be selected if the expense is applied to a purchase order.

 

Further information

Purchases Security

Debtors Purchase Orders

Expenses at a Glance

Purchases at a Glance

Expenses Tab on POs

How Does Cost of Goods work

How PO Status Affects the GL

Purchases/Expenses Status

Purchase/Expense Order Header

Purchase/Expense Order Footer Tabs

Purchase/Expense Comment Grid

Purchase Order Approval Process

Purchase Order Stock Grid

Purchase Order Reports

Purchase Order List

Purchase/Expense Preview Pane

Purchase List Header

Opening Balance Purchase Order

Add a Negative Expense Order

Add a Purchase Order

Add a Document to an Order

Add an Amount to a PO when Finished at $0

Add an Expense Order

Add Backorder Purchase Order

Add Comments to a Purchase/Expense Order

Add Freight to a Purchase Order

Add Stock to a Purchase Order

Add Vendor Discount

Auto Create a Purchase Order

Create a PO from a Similar PO

Create a PO Template

Create a Purchase Order List

Enter Serial Numbers

Fix Incorrect Pricing after PO Finished

Handle Employee Reimbursements

Handle a Credit for Freight Charged

Link a Job to a Purchase Order

Link Expenses to a Purchase Order

Print a Purchase/Expense Order

Progress Payments on Purchase Orders

Purchase Consignment Stock

Receive Consignment Stock

Receive Stock

Record One Invoice Number on Multiple POs

Record Overseas Purchases, GST, Import Costs

Return to Vendor

Round up Supplier Invoices

Scan Stock into a Purchase Order

Staff Purchases

Unprint Purchase/Expense

Vendor Price Breaks

View or Edit a Purchase/Expense