Following are two ways staff purchases can be recorded.
1.Create a job and invoice the employee for the purchase.
2.In the general ledger, create a Staff Purchases account. Go to the debtor, and create a debtors adjustment down to the Staff Purchases account. Enter a Comment (this is mandatory), and apply the resulting credit to the invoice for staff purchases.
This will create the below general journal. Staff Purchases GL account has been credited by $275.
3.Create a payroll journal as shown below. In this case we have reduced the amount paid from the cheque account by $275 and added Staff Purchases in as a credit for $275.
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1.Create a Stock GL Group for Staff Purchases. Stock type will be Non Depleting, Journal. Add the Staff Purchases GL account in the COGS GL Acc field and the Income GL Acc field.
2.Create Journal stock for Staff Purchases and link this to the Stock GL Group for Staff Purchases.
3.Add a job, and invoice the employee for the purchase. Add the Journal stock into the job as a negative amount. The resulting total of the invoice should be $0.
3.Create a payroll journal as shown below. In this case we have reduced the amount paid from the cheque account by $27.50 and added Staff Purchases in as a credit for $27.50.
It is suggested to add the stock to the job at a price that most closely reflects the cost of the goods.
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Further information
Purchases Security
Debtors Purchase Orders
Expenses at a Glance
Purchases at a Glance
Expenses Tab on POs
How Does Cost of Goods work
How PO Status Affects the GL
Purchases/Expenses Status
Purchase/Expense Order Header
Purchase/Expense Order Footer Tabs
Purchase/Expense Comment Grid
Purchase Order Approval Process
Purchase Order Stock Grid
Purchase Order Reports
Purchase Order List
Purchase/Expense Preview Pane
Purchase List Header
Expense Order Stock Grid
Opening Balance Purchase Order
Add a Negative Expense Order
Add a Purchase Order
Add a Document to an Order
Add an Amount to a PO when Finished at $0
Add an Expense Order
Add Backorder Purchase Order
Add Comments to a Purchase/Expense Order
Add Freight to a Purchase Order
Add Stock to a Purchase Order
Add Vendor Discount
Auto Create a Purchase Order
Create a PO from a Similar PO
Create a PO Template
Create a Purchase Order List
Enter Serial Numbers
Fix Incorrect Pricing after PO Finished
Handle Employee Reimbursements
Handle a Credit for Freight Charged
Link a Job to a Purchase Order
Link Expenses to a Purchase Order
Print a Purchase/Expense Order
Progress Payments on Purchase Orders
Purchase Consignment Stock
Receive Consignment Stock
Receive Stock
Record One Invoice Number on Multiple POs
Record Overseas Purchases, GST, Import Costs
Return to Vendor
Round up Supplier Invoices
Scan Stock into a Purchase Order
Unprint Purchase/Expense
Vendor Price Breaks
View or Edit a Purchase/Expense
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