Sorting, searching and grouping are available as per other lists in Jim2. Select the column header in the grid, then drag it to the Group By area to group.
This section explains the field headings in the purchase order list. Refer to Lists for details on sorting, naming, grouping, etc. The headings may not be strictly in this order, and there may be extra columns depending on which version of Jim2 is being used.
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PO#
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Purchase order number. If the background colour is yellow, this purchase order is linked to a back order on a job that has created this purchase order.
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Status
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Purchase order status.
Note: Any status coloured green is a current purchase order.
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Type
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Job type.
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Priority
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Shows the Priority that has been selected on the purchase order.
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Vend#
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Vendor card code.
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From#
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Card code if order is from a different vendor.
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Vend Inv#
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Vendor invoice number.
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Date
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Vendor invoice date.
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Our Ref#
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Our reference number.
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Total
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Invoice total, including tax.
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Due
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Date invoice is due for payment.
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Ship#
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Card code of shipping address.
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Back PO#
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Back order purchase order number.
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Received
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Date goods are received. This is the date that appears in the Comment grid of purchase orders when the Status is changed to Received.
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Notes
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Notes entered on the purchase order.
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Orig PO#
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Purchase order number if this purchase order relates to a back order.
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Freight
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Freight charge.
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FreightTax
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Tax on freight.
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Branch
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Branch (if applicable).
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Sub-Branch
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Sub-Branch (if applicable)
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Stock Total
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Stock price ex tax.
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Tax
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Amount of tax on the order.
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Name
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User name. Filter the list by Name to show the person who created the purchase order.
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Source
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This field relates to Managed Services and Managed Print Services only, where a source type can be selected.
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Source Value
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This field relates to Managed Services and Managed Print Services only, where a source value can be entered.
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Bid Ref#
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Enter a bid reference number here if required. Note that this may have been renamed via Tools > Options > Purchase. The character limit is 24.
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Active, Received, Finished, Unread Email checkboxes
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Will only return results for what has been ticked.
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Will not return results for anything unticked.
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Will return results for either of the above.
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Due dates
The purchase order list supports due dates at a line level. The Due search criteria will display any purchase order with a matching due date range on the purchase order header or stock line, if set.
Date due in PO header
Date due on stock line of purchase order
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When viewing a purchase from a list, select the arrow in the quick access toolbar for the next/previous purchase order in that list:
Shortcut keys:
Ctrl+. moves to the next object in the list
Ctrl+, Moves to the previous object in the list
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Purchase/expense order list colours
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PO#
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Yellow
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This indicates the purchase order is linked to a back order on a job that has created the purchase order.
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Status
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Black
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The purchase order is finished.
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Green
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The purchase order is still in a current state.
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Red
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Indicates the purchase order is on received and waiting for vendor invoice.
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Note: When auto creating a purchase order, the Supplier and Price Ex. fields may have an orange background colour. This represents a manual cost and vendor override, either manually at job level or via a promotion.
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Right click options in the purchase order list
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View
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View the highlighted purchase/expense.
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Edit
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Edit the highlighted purchase/expense.
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Export Data
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Export data from the grid to a spreadsheet file.
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Export Grid
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Exports the grid to a spreadsheet. This is particularly useful if the grid has more than one header row, as it will export all header rows.
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Print
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Print the list.
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Print Preview
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Preview the list to be printed.
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Copy Cell
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Copy the highlighted cell.
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Copy Row
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Copy the highlighted row.
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Copy All
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Copy all, which can then be pasted into a spreadsheet
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Show Find panel
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Opens the Find panel:
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The Find panel will remain in a pinned list but will disappear from an unpinned list on log off.
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Grid Columns...
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Allows adding more columns. Also allows removal of columns. Select the column to add, then drag it to the position required in the columns within the grid. To remove, click and drag to the Grid Columns... window, or drag down away from the header area.
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Right click options in the Nav Tree
After the top 3 (which are self explanatory), these options mirror what is on the ribbon in the Purchases tab, except for the last tab, which will reset all tabs to default.
Further information
Purchases Security
Debtors Purchase Orders
Expenses at a Glance
Purchases at a Glance
Expenses Tab on POs
How Does Cost of Goods work
How PO Status Affects the GL
Purchases/Expenses Status
Purchase/Expense Order Header
Purchase/Expense Order Footer Tabs
Purchase/Expense Comment Grid
Purchase Order Approval Process
Purchase Order Stock Grid
Purchase Order Reports
Purchase/Expense Preview Pane
Purchase List Header
Expense Order Stock Grid
Opening Balance Purchase Order
Add a Negative Expense Order
Add a Purchase Order
Add a Document to an Order
Add an Amount to a PO when Finished at $0
Add an Expense Order
Add Backorder Purchase Order
Add Comments to a Purchase/Expense Order
Add Freight to a Purchase Order
Add Stock to a Purchase Order
Add Vendor Discount
Auto Create a Purchase Order
Create a PO from a Similar PO
Create a PO Template
Create a Purchase Order List
Enter Serial Numbers
Fix Incorrect Pricing after PO Finished
Handle Employee Reimbursements
Handle a Credit for Freight Charged
Link a Job to a Purchase Order
Link Expenses to a Purchase Order
Print a Purchase/Expense Order
Progress Payments on Purchase Orders
Purchase Consignment Stock
Receive Consignment Stock
Receive Stock
Record One Invoice Number on Multiple POs
Record Overseas Purchases, GST, Import Costs
Return to Vendor
Round up Supplier Invoices
Scan Stock into a Purchase Order
Staff Purchases
Unprint Purchase/Expense
Vendor Price Breaks
View or Edit a Purchase/Expense
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